130675 Scope of Service - Lunch Beverages.pdf
PDF 370 KB Posted
- Attached to
- Melfa, VA - Delivered Catered Lunches, Beverages, and Refreshments - Two days in February2027
- Solicitation number
- QQ-130675
- Issued by
- Accomack County, Virginia
About this file
This is a Scope of Services document issued by the Commonwealth's Attorneys' Services Council (CASC) for the procurement of catered meals and beverages for a training program. CASC is soliciting bids from food vendors (excluding third-party companies and event planners) to deliver lunches, breaktime beverages, and snacks to Melfa, VA for approximately 25 people on Monday, February 1, 2027 and Tuesday, February 2, 2027. Delivery is required to 28598 Beacon Road, Melfa, VA 23410. The final attendee count will be confirmed three days prior to the event. Bids must be submitted through eVA with itemized pricing and totals clearly displayed. The procurement is contingent on federal funding approval on or before December 11, 2026, and no contract can be executed until funding is confirmed.
Day 1 services include a lunch with beverage delivered by 11:45 a.m., afternoon break beverages (11:45 a.m.–5:00 p.m.), and afternoon refreshments (2:00 p.m.–5:00 p.m.). Day 2 services include morning break beverages starting at 8:00 a.m., a lunch with beverage delivered by 11:45 a.m., afternoon break beverages (11:45 a.m.–5:00 p.m.), and afternoon refreshments (2:00 p.m.–5:00 p.m.). Lunch pricing must be quoted on a per-person basis and cannot exceed GSA per diem rates. Beverages and refreshments are billed on a consumption basis. Service charges, where applicable, cannot exceed 20 percent. Lunch examples include hot meals with protein and sides, assorted sandwiches, wrap trays, salads, and desserts, with vendors permitted to propose alternative items in their bids.
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| File | Type | Posted |
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| General Terms and Conditions.pdf |
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Text version
Quick Quote - 130675
Commonwealth’s Attorneys’ Services Council (CASC)
Scope of Services Required
Important: This is contingent on federal funding which will be confirmed on or before December 11, 2026.
We cannot enter into an agreement / contract for services until the funding has been approved.
This quick quote is for the procurement of some meals for a CASC training program. Requirements mentioned below are for: Monday, February 1, 2027 - Tuesday, February 2, 2027.
CASC is seeking bids from food vendors (no third-party companies or event planners) who can deliver lunches, breaktime beverages and snacks to Melfa, VA (Eastern Shore) for approximately 25 people (estimated). The final attendee count will be confirmed 3 days prior to the event. Meals, beverages, etc. will need to be delivered to 28598 Beacon Road, Melfa, VA 23410.
Read this Scope of Services document carefully for details.
If you do not follow these instructions, your bid will not be considered. Bids must be submitted in eVA. Complete the online eVA item list providing the US dollar amount for each item and the TOTAL must be viewable in eVA. Provide your company name and contact information in the description/note area or in a separately submitted document.
Meals must be at or below per diem rate (resource: https://www.gsa.gov/travel/plan-book/per-diem-rates).
Where applicable any service charges should not exceed 20%.
Lunch, Beverage, and Refreshment Requirements:
Final attendee count and delivery times will be confirmed 3 days prior to the event.
Delivered Catered Lunches, Beverages, and Refreshments.
Lunches, beverages and refreshments to be delivered to 28598 Beacon Road, Melfa, VA 23410 on Monday, February 1, and Tuesday, February 2, 2027 https://www.gsa.gov/travel/plan-book/per-diem-rates
Quick Quote - 130675
Day 1 – Monday, February 1, 2027
Lunch with Beverage at 11:45 a.m.
Lunch with beverage for 25 people to be delivered by 11:45 a.m. Lunch examples: hot lunch with a protein and sides, assorted sandwiches, wrap tray, salad, sides, cookies or other dessert, along with a beverage. Vendor can propose other items in their bid. Quote must be on a per person basis and must be priced at or below per diem rate.
Beverages for Afternoon Breaks (11:45 a.m. – 5:00 p.m.)
Coffee/tea/soft drinks or other beverages for 25 people and billed on a consumption basis.
Refreshment for Afternoon Breaks (2:00 p.m. – 5:00 p.m.)
Small food items for 25 people and billed on a consumption basis.
Day 2 – Tuesday, February 2, 2027
Beverages for Morning Breaks (starting at 8:00 a.m.)
Coffee plus assortment of sodas or other beverages for 25 people and billed on a consumption basis.
Lunch with Beverage at 11:45 Lunch with beverage for 25 people to be delivered by 11:45 a.m. Lunch examples: hot lunch with a protein and sides, assorted sandwiches, wrap tray, salad, sides, cookies or other dessert, along with a beverage. Vendors can propose other items in their bid. Quote must be on a per person basis and must be priced at or below per diem rate.
Beverages for Afternoon Breaks (11:45 a.m. – 5:00 p.m.)
Coffee/tea/soft drinks or other beverages for 25 people and billed on a consumption basis.
Refreshment for Afternoon Breaks (2:00 p.m. – 5:00 p.m.)
Small food items for 25 people and billed on a consumption basis.
File details come from the government source that posted it. Updated .