Meeting Hosting

The Maryland Aviation Administration (MAA) is issuing an Invitation for Bid (IFB) for meeting venue hosting services within a 20-mile radius of the Baltimore-Washington International (BWI) Airport. The MAA is seeking a venue(s) to host full-day meetings for its Senior Management Team, with meetings scheduled in April, June, September, and December of 2025 and 2026. The IFB outlines detailed requirements for the meeting space, on-site catering, and audiovisual services. Bidders must provide venues that are ADA compliant, can accommodate various meeting formats, and have the capability to provide catering and audiovisual services. The contract award will be based on the MAA's budgeted amount for the duration of the contract, with no guarantees of actual usage.

The IFB does not indicate any set-aside designations or restrictions on the types of organizations that can respond. There is also no information provided about any incumbent vendors or current contractors. The IFB does not specify a budget range, but the contract award will be based on the MAA's budgeted amount for the duration of the contract.