Medium Duty Water Truck

Garfield County is soliciting competitive sealed bids for a medium duty water truck for the Garfield County Fairgrounds and Events Center through Invitation for Bid (IFB-GC-FG-02-25. The procurement seeks a 2026 Ford F-750 Water Truck or equivalent with specific mandatory specifications, including a 7.3L V8 Gas Engine, A36 Steel Tank, 2000-gallon capacity, 4" x 3" shaft-driven water pump, multiple spray valves, manual rewind hose reel, and DOT-compliant lighting system. The truck must be de-rated to 25,999 GVWR to accommodate non-CDL drivers. Bidders are required to submit comprehensive documentation, including a manufacturer's warranty, shop manual, and parts book. The county will evaluate bids based on compliance with specifications, proven performance, life-cycle cost, vendor history, and delivery time. Key dates include a non-mandatory pre-bid conference and site visit on October 14, 2025, at 2:00 P.M., with a bid submission deadline of October 28, 2025, at 3:00 P.M. MST through the Rocky Mountain E-Purchasing System.

The procurement does not explicitly outline specific set-aside designations for disadvantaged enterprises. Bidders must be primarily engaged in a similar business for at least 24 months and provide a new, fully serviced unit ready for immediate use. The county offers a five percent price advantage for local bidders and will assess liquidated damages of $150.00 per calendar day for delivery delays. An optional trade-in is available for an existing 2006 Ford F750 Water Truck with 8,657 miles, which bidders can inspect prior to submission. While a specific budget range is not explicitly stated, the contract term is from November 3, 2025, through December 31, 2025, with financial obligations subject to county budget appropriations. Evaluation will consider factors such as ease of operation, parts availability, service capabilities, and compatibility with existing equipment, with the award to be made to the lowest responsive and responsible bidder meeting the county's specifications.