Medium Duty Truck and Mounted Auger Drill Unit NTH-019

The Michigan Department of Transportation (MDOT) issued a re-solicitation (RFP 190000003102) for the procurement of one (1) Medium Duty Truck with a Mounted Auger Drill Unit and associated training services, as originally solicited under RFP 190000003002 but re-issued due to a SIGMA system outage. The procurement covers Grand Traverse County and multiple jurisdictions within Lansing City in Michigan. The required equipment consists of a new, latest-model medium duty truck (reference unit: Ram 5500 four-wheel drive standard cab dual rear wheel chassis) with a mounted auger drill unit (reference: Geoprobe 3100), fully assembled with manufacturer's standard equipment and delivered F.O.B. destination. Key specifications include a Cummins 6.7L turbo diesel engine with minimum 370 horsepower, automatic transmission with PTO provision, GVWR rating of at least 19,500 pounds, a drill mast with 105-inch head feed stroke, minimum 36,000 pounds push force and 48,000 pounds pull force, dual winches, and a hydraulic system equipped with dual pumps capable of 4000 psi pressure. The vendor must be a certified authorized distributor or manufacturer of the equipment, maintain comprehensive insurance coverage (including $1,000,000 Commercial General Liability, $5,000,000 Umbrella/Excess Liability, $1,000,000 Automobile Liability, and Workers' Compensation), and provide a minimum of 8 hours of operator and mechanics instruction for 6-8 MDOT employees. Delivery is required within 120 days after receipt of order, with acceptance available between 8:00 AM and 3:00 PM Monday through Thursday, excluding public holidays. Proposals were due on August 30, 2019, at 3:00 PM EST, with an anticipated contract commencement date of September 9, 2019. Technical proposals are evaluated on a 100-point scale assessing Schedule A requirements (15 points), training (25 points), general experience with verifiable references (25 points), State experience (5 points), specification compliance (25 points), and proof of insurance (5 points), with proposals receiving 80 or more technical points and meeting acceptable product standards proceeding to price evaluation. A three-year warranty covering all components from the in-service date is required, and liquidated damages of 2/10th of 1% per day up to 30 days apply for late or improper delivery.

The solicitation does not explicitly identify set-aside designations; however, the State reserved the right to consider qualified disabled veteran-owned business status in award decisions. No incumbent vendors, current contractors, or existing infrastructure or technology integration requirements are identified in the available solicitation documents. Pricing must include all costs such as shipping, handling, training fees, equipment inspection hosting, and any other charges, with payment terms of net 45 days from receipt of invoice through Electronic Funds Transfer (EFT), and the State offering no sales tax. Proposals remain valid for a minimum of 90 days from the response deadline of August 30, 2019. The State reserved the right to conduct facility tours, oral presentations, and reference checks as part of the evaluation process. No specific budget or award value range is identified in the solicitation documents.