Medical Supplies

The City of Madison Fire Department is conducting a Request for Bids (RFB 12104-0-2023) for comprehensive medical supplies to be procured on an as-needed basis for the period of January 1, 2024, through December 31, 2024, with potential renewal for four additional one-year terms. The procurement encompasses approximately 600+ individual medical products across multiple categories including dressings, bandages, airway management equipment, personal protective equipment (PPE), intravenous supplies, oxygen delivery systems, cardiac monitoring and defibrillation equipment, splinting devices, and various ancillary medical consumables. Bidders are required to provide pricing for common medical items, propose a universal discount percentage for additional purchases, and support the OperativeIQ inventory management system, which includes licensing, technical support, training, and web-based hosting. Key submission requirements include electronic bid submission via email to bids@cityofmadison.com, with the revised bid deadline set for December 5, 2023, at 2:00 PM CST. Bidders must price items with all discounts included, maintain a fixed or improving universal discount throughout the contract term, and ensure delivery within two business days of order, with all deliveries FOB Destination in Madison, Wisconsin.

The solicitation appears to have local vendor preference considerations, with additional requirements for businesses employing 15 or more employees and conducting $50,000 or more in annual business with the City, who must file an Affirmative Action Plan within thirty days of contract execution. The City maintains a tax-exempt status and will not pay federal excise or state sales taxes. While no specific set-aside designations for disadvantaged enterprises are explicitly detailed, the procurement seems open to multiple vendors, as evidenced by the Bid Summary document showing potential awards to vendors like Bound Tree, Life Assist, Zoll, Medline, QuadMed Inc., and Teleflex across various product categories. The current OperativeIQ software license is valued at $14,136.00 annually, which the selected vendor must absorb as part of the contract. Although a precise total contract value is not specified, the extensive product list and potential for multi-year renewal suggest a significant procurement opportunity with substantial potential annual spend across emergency medical and fire department supply needs.