Addendum 3.pdf
PDF 327 KB Posted
- Attached to
- Medical Supplies
- Solicitation number
- 12104-0-2023-BG
- Issued by
- Dane County, Mattoon Village, Wisconsin
About this file
This is Addendum 3 to Request for Bid 12104-0-2023-BG for Medical Supplies issued by the City of Madison Finance Department Purchasing Services. The addendum addresses 50 questions submitted by bidders regarding product specifications, substitutions, and pricing requirements. Key clarifications include confirmation that substitute items are welcomed for branded products, particularly for items where manufacturers have ceased operations (Morrison Medical armboards, Allied Healthcare oxygen components) or discontinued products (Zoll X-Series paper, EMS Stat Pack G3 bag). The city confirmed that exclusive items from vendors such as Boundtree Medical (Curaplex branded items), Teleflex (EZ IO products), and Stryker (Pharma Lock, Power Pro XT cots and straps, and Stair Chair components) may be substituted, though the city prefers the listed brands. The city removed two items from the bid (IV Vial Adapters in 13mm and 20mm) that could not be located and provided manufacturer information (Vyaire) for laryngoscope blades. For Operative IQ licenses, the city clarified it currently requires 70 licenses with potential for future increases ratified through amendment.
Pricing submissions should include both individual item pricing from the specification list and a universal discount off catalog pricing, submitted separately on Form D. Unit of measure pricing is based on current ordering practices and brand specifications, with bidders instructed to price based on the quantity per unit as determined by the brand and item ordered. The addendum emphasizes that while Section 2.10 states the city prefers consistency with existing systems, General Specifications 12.B allows for alternate brands provided bidders identify them by manufacturer and stock number with sufficient information to establish equivalency. Bidders must acknowledge receipt of Addendum 3 on RFP Form B, Receipt Forms and Submittal Checklist, with inquiries directed to Brittany Garcia at Purchasing Services.
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Other files
| File | Type | Posted |
|---|---|---|
| Bid Summary.xlsx | XLSX spreadsheet | |
| Addendum 2.pdf | ||
| RFB 12104.pdf | ||
| Form D - Cost Proposal.xlsx | XLSX spreadsheet | |
| Addendum 1.pdf |
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Text version
Rev. 07/28/2016-Questions Addendum 3.doc
Finance Department David P. Schmiedicke, Finance Director
City-County Building, Room 406 Purchasing Services
210 Martin Luther King, Jr. Boulevard Madison, Wisconsin 53703 Phone: (608) 266-4521 Fax: (608) 266-5948 finance@cityofmadison.com www.cityofmadison.com/finance/purchasing
DATE: Friday, November 17th, 2023
RE: ADDENDUM 3
12104-0-2023-BG
Medical Supplies
Notice to All Bidders:
Please note the following responses to the questions received:
1. If the bid is won, what does the conversion process look like if the vendor may present and provide an item at cost savings? MFD would request samples to evaluate and test within the division to determine if it is an acceptable replacement.
2. Can you allow substitutions on all the Curaplex branded items as they are exclusive items only sold through Boundtree Medical?
Yes, we prefer to use the brands listed, but not required and welcome bids on substitute items.
3. Line 15. Armboards - LONG Arm Boards – Can you allow substitutions on this item as Morrison Medical has gone out of business? Yes, we welcome bids on substitute items.
4. Line 16. Armboards - SHORT Arm Boards – Can you allow substitutions on this item as Morrison
Medical has gone out of business? Yes, we welcome bids on substitute items.
5. Line 88. Disinfecting - QUAT Wipes (STATION CLEANING) – This item isn’t coming up on the Boundtree website. Can you supply the manufacturer name and part number? We will take substitute items for any disinfectant wipes that bidder may carry.
6. Line 96. EMS Bag - Stat Pack - G3 Golden Hour (Orange) – This item has been discontinued by the manufacturer. Can you allow substitutions or remove this item from the bid? Yes, we welcome bids on substitute items.
7. Line 119. EZ IO - EZ Stabilizer (box of 5) - This is an exclusive item that can only be order direct from Teleflex. Can you remove this item from the bid? We prefer to use the brands listed, but not required and welcome bids on substitute items.
8. Line 120. EZ IO - Power Driver/Gun (Intraosseous Needle) - This is an exclusive item that can only be order direct from Teleflex. Can you remove this item from the bid? We prefer to use the brands listed, but not required and welcome bids on substitute items.
9. Line 121. EZ IO Needle - BLUE Adult (Intraosseous Needle) - This is an exclusive item that can only be order direct from Teleflex. Can you remove this item from the bid? We prefer to use the brands listed, but not required and welcome bids on substitute items.
10. Line 122. EZ IO Needle - PINK Peds Pediatric (Intraosseous Needle) - This is an exclusive item that can only be order direct from Teleflex. Can you remove this item from the bid? We prefer to use the brands listed, but not required and welcome bids on substitute items.
mailto:finance@cityofmadison.com http://www.cityofmadison.com/finance/purchasing
November 17, 2023
11/17/2023-Questions Addendum 3.doc
11. Line 123. EZ IO Needle - YELLOW Bariatric Adult (Intraosseous Needle) - This is an exclusive item that can only be order direct from Teleflex. Can you remove this item from the bid? We prefer to use the brands listed, but not required and welcome bids on substitute items.
12. Line 174. IV - Vial Adapters (13mm) - This item isn’t coming up on the Boundtree website. Can you supply the manufacturer name and part number? We will remove this item from the bid.
13. Line 175. IV - Vial Adapters (20mm) - This item isn’t coming up on the Boundtree website. Can you supply the manufacturer name and part number? We will remove this item from the bid.
14. Line 183. Laryngoscope blade - MAC 2 - Can you supply the manufacturer name and part number?
Manufacturer is Vyaire, part numbers are Vyaire’s.
15. Line 184. Laryngoscope blade - MAC 3 - Can you supply the manufacturer name and part number?
16. Line 185. Laryngoscope blade - MAC 4 - Can you supply the manufacturer name and part number?
17. Line 186. Laryngoscope blade - Miller 1 - Can you supply the manufacturer name and part number?
18. Line 187. Laryngoscope blade - Miller 2 - Can you supply the manufacturer name and part number?
19. Line 188. Laryngoscope blade - Miller 3 - Can you supply the manufacturer name and part number?
20. Line 231. O2 (Oxygen) - Oxygen Cylinder - Size C - Can you allow substitutions on this item as Allied Healthcare has gone out of business? Yes, we welcome bids on substitute items.
21. Line 232. O2 (Oxygen) - Oxygen Cylinder - Size D (Jumbo) - Can you allow substitutions on this item as Allied Healthcare has gone out of business? Yes, we welcome bids on substitute items.
22. Line 235. O2 (Oxygen) - Oxygen DISS Male Fitting- Can you allow substitutions on this item as Allied Healthcare has gone out of business? Yes, we welcome bids on substitute items.
23. Line 237. O2 (Oxygen) - REPLACEMENT GAUGE for Regulator (Portable O2 Bottle) - Can you allow substitutions on this item as Allied Healthcare has gone out of business? Yes, we welcome bids on
24. Line 241. O2 (Oxygen) - T Handle for brass regulator - Can you allow substitutions on this item as Allied Healthcare has gone out of business? Yes, we welcome bids on substitute items.
25. Line 242. O2 (Oxygen) - Wall Port SELECTOR VALVE (Part 1) - Can you allow substitutions on this item as Allied Healthcare has gone out of business? Yes, we welcome bids on substitute items.
26. Line 299. Stryker - Pharma Lock - Controlled Substance Disposal - LIQUID CARTRIDGES ONLY - This is an exclusive item that can only be order direct from Stryker. Can you remove this item from the bid? We prefer to use the brands listed, but not required and welcome bids on substitute items.
27. Line 300. Stryker - Pharma Lock - Controlled Substance Disposal - UNIT ONLY - This is an exclusive item that can only be order direct from Stryker. Can you remove this item from the bid? We prefer to use the brands listed, but not required and welcome bids on substitute items.
28. Line 301. Stryker - Power Pro XT - Cot – Mattress – This is an exclusive item that can only be order direct from Stryker. Can you remove this item from the bid? We prefer to use the brands listed, but not required and welcome bids on substitute items.
29. Line 302. Stryker - Power Pro XT - Cot Straps - X-Restraint (ANKLE strap only) - This is an exclusive item that can only be order direct from Stryker. Can you remove this item from the bid?
We prefer to use the brands listed, but not required and welcome bids on substitute items.
30. Line 303. Stryker - Power Pro XT - Cot Straps - X-Restraint (COMPLETE SET) - This is an exclusive item that can only be order direct from Stryker. Can you remove this item from the bid?
31. Line 304. Stryker - Power Pro XT - Cot Straps - X-Restraint (LAP/WAIST BELT EXTENDER) - This is an exclusive item that can only be order direct from Stryker. Can you remove this item from the bid?
32. Line 305. Stryker - Stryker - Power Pro XT - Cot Straps - X-Restraint (O2 retention strap 1") - This is
33. Line 306. Stryker - Power Pro XT - Cot Straps - X-Restraint (SHOULDER - single strap only) - This is
34. Line 307. Stryker - Power Pro XT - Cot Straps - X-Restraint (THIGH/LEG strap only) - This is an exclusive item that can only be order direct from Stryker. Can you remove this item from the bid?
35. Line 308. Stryker - Power Pro XT - Cot Straps - X-Restraint (X-BUCKLE & TONGUE strap only - 1/2 of WAIST belt) - This is an exclusive item that can only be order direct from Stryker. Can you remove this item from the bid? We prefer to use the brands listed, but not required and welcome bids on
36. Line 309. Stryker - Power Pro XT - Cot Straps - X-Restraint (X-DOUBLE BUCKLE strap only - 1/2 of WAIST belt) - This is an exclusive item that can only be order direct from Stryker. Can you remove this item from the bid? We prefer to use the brands listed, but not required and welcome bids on
37. Line 310. Stryker - Stair Chair - Ankle strap - This is an exclusive item that can only be order direct from Stryker. Can you remove this item from the bid? We prefer to use the brands listed, but not required and welcome bids on substitute items.
38. Line 311. Stryker - Stair Chair - Ankle Strap restraint buckle - This is an exclusive item that can only be order direct from Stryker. Can you remove this item from the bid? We prefer to use the brands
39. Line 312. Stryker - Stair Chair - Chest/Shoulder Strap (Black) - This is an exclusive item that can only be order direct from Stryker. Can you remove this item from the bid?
40. Line 313. Stryker - Stair Chair - Chest/Shoulder Strap (Green) - This is an exclusive item that can only be order direct from Stryker. Can you remove this item from the bid? We prefer to use the brands
41. Line 369. Zoll - X-Series - PAPER (Roll), 8000-000901-01 – This item has been discontinued by the manufacturer. Can you allow substitution or remove this item from the bid? Yes, we welcome bids on
42. Per 2.10 you have listed in the documents you stated what is listed is what we are to bid but will you allow for substitution? We prefer to use the brands listed, but not required and welcome bids on substitute items.
43. Could you please clarify the Operative IQ, are you looking for more licenses for a total of 70?
Currently 70, potentially more in the future, depending upon need. A change in number of licenses would be ratified in an amendment.
44. Would you like the list of items priced individually or would you like across the board percentage off catalog? Please see page 7 of the RFB, specifically item 2.2 Bid Components, regarding pricing on the list of items as well as providing universal discount. These are two separate requests on Form D.
45. Could you please clarify when you indicate a box as the unit of measure on the document D how many are indicated in the box? Unit of measure is based on current ordering and brand. Please provide pricing based on quantity of item you are quoting.
46. Section 2.10 states that the city will not consider alternate brands in order to stay consistent with the system already in place. However, the General Specifications 12.B States that when alternates are bid/proposed, they must be identified by manufacturer, stock number, and the bidder/proposer is responsible for providing sufficient information to establish equivalency. Could you please clarify whether Section 2.10 takes precedence over 12.B, thereby disallowing any alternatives? We prefer to use the brands listed, but it is not required you submit a bid for these exact brands. We welcome bids on substitute items.
47. Could you please verify the quantity of Operative IQ licenses being requested? Currently 70, potentially more in the future, depending upon need. A change in number of licenses would be ratified in an amendment.
48. For the first line on the Cost Proposal Form D, are you requesting 1 box (50 packs) of 2x2 Dressing/Bandage/Gauze Sponges or a box of 2x2 Dressing/Bandage/Gauze Sponges, where the number of eaches in the box is 1? We generally order as noted in Order UOM; quantity per unit is determined by the brand and item.
49. On the Cost Proposal Form D, should the price be based on the order quantity or order UOM? If it’s based on the order UOM listed, can you confirm the units in the order UOM (e.g., box of 50, box of 25.) We generally order as noted in Order UOM; quantity per unit is determined by the brand and item.
50. For evaluation purposes, would the City consider changing the pricing on Form D to a per-unit basis (e.g., per sponge, per glove) for consistent pricing results?
Unit of measure is based on current ordering and brand. Please provide pricing based on quantity of item you are quoting.
Bidders must acknowledge receipt of this addendum accordingly on RFP Form B, Receipt Forms and Submittal Checklist.
Please direct any other questions to the Purchasing contact person below.
Brittany Garcia City of Madison Purchasing Services
PH: (608) 243-0529
bgarcia@cityofmadison.com
File details come from the government source that posted it. Updated .