Medical Laboratory Services

Rockland County, New York is seeking qualified medical laboratory service providers through Request for Bid RFB-RC-2026-011 to provide comprehensive laboratory testing services for multiple county departments including the Correctional Facility/Jail, Department of Health, Department of Mental Health, and Medical Examiner's Office. The procurement encompasses seven testing categories: routine chemistry and hematology, microbiology, toxicology, STI/public health panels, forensic/medical examiner testing, correctional health panels, and molecular/PCR testing for emerging pathogens. Required deliverables include specimen collection supplies, request forms, and a centrifuge at no additional cost, with twice-daily specimen pickups at the Correctional Facility (Monday-Saturday), once-daily pickups at Health Department locations (Monday-Friday), and upon-request service at the Medical Examiner's Office. The successful contractor must be licensed by the New York State Department of Health with current College of American Pathologists certification and demonstrate compliance with CLIA, CAP best practices, CDC guidance, and NYSDOH testing protocols. Routine laboratory results must be available by 7:00 AM the following morning, with STAT results required within five hours of notification. Bidders must submit responses electronically through the County's Bonfire Portal by 3:00 PM on February 19, 2026, with a $500 bid deposit required, and evaluation criteria include pricing submitted as a single uniform percentage discount applied to the contractor's standard fee schedule.

The contract term is one year with four optional one-year renewal periods, with pricing remaining firm for each annual term subject to Consumer Price Index adjustments for Medical Care during renewal periods. Lab Corp of America, located in Raritan, New Jersey, holds the incumbent contract (RFB-RC-2021-002) and previously submitted 251 line items with unit prices ranging from $3.00 to $1,276.00, plus a 65 percent discount on unlisted tests. The solicitation does not specify set-aside designations or restrictions limiting competition to particular entity types. The successful bidder must implement a bi-directional HL7 interface with the County's eClinicalWorks system, with integration costs included in the bid if not already operational, and must execute a Business Associate Agreement addressing HIPAA, HITECH Act, and Omnibus Rule compliance for Protected Health Information handling. Based on historical spending of approximately $276,735.47 over five years (2020-2025), the County estimates annual expenditures of approximately $60,500, representing a significant increase from pre-pandemic baseline costs due to COVID-19 testing requirements. The successful contractor must provide an ACORD Certificate of Insurance within five business days of award, with the County named as an additional insured, and must undergo a mandatory three-month evaluation period before contract finalization.