Medical, Incontinent, Nutritional Supplies & Medic

The Pennsylvania Department of General Services is issuing an Invitation for Bid (IFB 6100066636) on behalf of the Commonwealth and all using agencies for statewide medical supplies, medical equipment, nutritional supplements, and incontinent supplies for hospitals, short and long-term living facilities, rehabilitation facilities, and other healthcare settings, with bids due November 2, 2026 and questions due October 9, 2026.

The solicitation is divided into four categories: Medical Supplies (including rapid testing kits and accompanying services), Medical Equipment, Nutritional Supplements, and Incontinent Supplies. Bidders may respond to one or more categories. Awards will be made to all responsive and responsible bidders in each applicable category. Pricing shall be submitted as percentage discounts off current manufacturer price lists using the Cost Submittal Worksheet (Appendix B); bidders may add manufacturers not listed in the worksheet. Non-manufacturer suppliers must provide letters of authorization from manufacturers at bid submission and must be in good standing with all listed manufacturers. No pharmaceutical items are permitted. Suppliers must pass on all cost savings immediately to the Commonwealth.

The initial contract term is one year, effective April 1, 2027, with options for renewal for up to four additional one-year terms at the Commonwealth's written election. All deliveries must be F.O.B. Destination within thirty days of the effective date, with a minimum order of $100 per single delivery. Suppliers are responsible for all shipping and freight costs. Delivery to DGS warehouse facilities in Elmerton, Forster, and Mechanicsburg is subject to specific palletization, packaging, and height standards detailed in the DGS Warehouse Shipping Standards document.

All required bid documentation must be submitted through the PA Supplier Portal at www.pasupplierportal.state.pa.us. Required submissions include cost worksheets, Worker Protection Certification Form (BOP 21201), Iran Free Procurement Certification Form (BOP 1701), Lobbying Certification Form, and COSTARS Election Form. Contractors awarded contracts are eligible for participation by COSTARS members (local public procurement units and state-affiliated entities) and must pay an administrative fee ranging from $166 for DGS-verified small diverse businesses to $1,500 for all other bidders. The Commonwealth is exempt from all excise and sales taxes. Contact: Jason Hildebrandt, jahildebra@pa.gov, 717-346-8188.