Medical Gases and Cylinder Rentals

The Texas Health and Human Services Commission is requesting bids on medical gases and cylinder rentals to support Terrell State Hospital under IFB HHS0017583, with responses due July 27, 2026, at 10:30 a.m. Central Time and questions due July 15, 2026.

The scope includes oxygen refills (180L tanks and AM 24USPOT refills), carbon dioxide 50-pound cylinders, and monthly cylinder rentals for both oxygen and CO2 delivered to 1200 E Brin, Terrell, TX 75160. The vendor must provide 24-hour delivery for routine orders and 2-hour emergency response capability, with weekly status calls from the facility. Deliveries must occur between 8:00 a.m. and 4:30 p.m. on specified dates, excluding noon to 1:00 p.m. The vendor is responsible for all delivery costs, hazmat handling, warehouse charges for unloading and storage, and maintaining direct contact availability through a designated account representative.

The estimated contract value is $31,520.00 for the initial 12-month term running September 1, 2026, through August 31, 2027. The contract includes two optional one-year renewal periods (through August 31, 2029) and an extension option of up to one additional year at HHS Agency discretion. Pricing must be firm and fixed for the contract duration, submitted on the required Exhibit C Pricing Sheet. Price adjustments are permitted only at HHSC's sole discretion and must correlate to the Consumer Price Index using the specified Bureau of Labor Statistics formula.

Respondents must submit the completed and signed HHS Solicitation Affirmations (Exhibit A) and Pricing Sheet (Exhibit C). Submission methods include email to pcsbids@hhs.texas.gov, the HHS Online Bid Room, or hand/overnight delivery on USB drive to the PCS office at 1100 W. 49th Street, Austin, TX 75756 (office hours 8:00 a.m. to 5:00 p.m., Monday–Friday, excluding state holidays). Failure to submit required documents results in disqualification. The vendor's response remains a firm and binding offer for 240 days from the submission due date.