ESBD_536622_1783691527078_HHS0017583 - Exhibit D - Online Bid Room Information.pdf
PDF 102 KB Posted
- Attached to
- Medical Gases and Cylinder Rentals
- Solicitation number
- HHS0017583
- Issued by
- Texas
About this file
This document is an Exhibit D supporting the HHS0017583 solicitation issued by the Texas Department of Health and Human Services, providing guidance for electronic bid submission through the HHS Online Bid Room. The document does not specify product or service details, quantities, response dates, site visits, or bidder conferences, as it functions solely as a procedural guide for submission methods. Rather than detailing contract specifics, the exhibit explains that bidders may submit responses either through the optional HHS Online Bid Room or through alternative submission methods identified in the primary solicitation package. Prospective bidders are instructed to carefully review the complete solicitation package and all associated documents to understand specific requirements, timelines, and submission procedures before preparing their responses.
Access to the HHS Online Bid Room requires a multi-step registration process through IAMOnline, with users needing to request accounts as non-HHS employees or representatives of organizations, await Agency Sponsor approval, and activate accounts within a seven-day window following receipt of registration emails. The document emphasizes that the registration process may require several days and that late submissions are not accepted, making timely account activation critical. The exhibit explicitly states that technical difficulties encountered during optional electronic submission do not constitute grounds for protesting contract awards. Additional support is available through the HHS Help Desk at 512-438-4720 or toll-free at 855-435-7181, operating Monday through Friday from 7:00 A.M. to 7:00 P.M. Central Time, with supplementary resources available on the IAMOnline Help Page.
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Text version
Version 1.40 Revision Date 07/22/2025
HHS0017583
Exhibit D - HHS Online Bid Room Information
Bids/responses for this solicitation may be submitted electronically using the HHS Online Bid Room or any other method identified in the solicitation. Use of the HHS Online Bid Room is optional and is subject to all terms and conditions, affirmations, and other requirements of the solicitation as any other method of submission.
Read and review the solicitation package and all associated documents carefully before completing and submitting a response in the form and manner described in the solicitation package. Questions regarding the solicitation must be addressed to the Point of Contact in the solicitation package. The Point of Contact is identified in the solicitation package.
Submit the solicitation response in the form and manner described in the solicitation package on or before the response due date and time.
IMPORTANT: The solicitation package will identify the specific form and method of delivery. Failure to adhere to the requirements in the solicitation package may result in disqualification.
Access to the HHS Online Bid Room is a multi-step process.
All Online Bid Room Users:
• Follow the provided link to access the IAMOnline – Sign-in page.
• Next, click the link labeled “Request account as a non-HHS employee or register organization” to request a new account. Please note, the external user ID should be an email address.
• Users can find detailed instructions here; Follow the organization or external user account request steps as directed.
• Once the Agency Sponsor receives and approves the access request, users will receive an IAMOnline registration email to set up their IAMOnline account.
• The user will click the Activate Account button to set up their account promptly. Please note that the link will only be active for seven (7) days for security reasons.
Note: Applicants who already have access to the previous Enterprise Portal and/or IAMOnline for other applications, MUST complete a new registration to receive access to the online bid room. The new registration must be completed with a different email than the original account as the IAMOnline portal does not allow the same email address to be used for two different accounts.
IMPORTANT: The registration process may take several days. Allow enough time for the registration process to submit your bid by the response due date. Late solicitation responses are not accepted.
The optional use of the HHS Online Bid Room and any resulting technical difficulties which may prevent a successful, responsive electronic submission of a solicitation response shall not be sufficient basis for a protest of a contract award.
https://iamonline.hhs.state.tx.us/ https://gatewayaw.hhs.state.tx.us/publicHelpGuide/Content/External/EXT_HomePage.htm
Version 1.40 Revision Date 07/22/2025
Visit the IAMOnline Help Page for more information. For additional assistance, contact the Help Desk at 512-438-4720 or 855-435-7181 (toll-free), 7:00 A.M. to 7:00 P.M., CT, Monday to Friday.
https://gatewayaw.hhs.state.tx.us/publicHelpGuide/Content/External/EXT_HomePage.htm
File details come from the government source that posted it. Updated .