Medical Equipment and Supplies for Niagara County Emergency Medical Services

Niagara County Emergency Medical Services is soliciting bids for a comprehensive medical equipment and supplies contract through an Invitation for Bid (IFB) numbered 2025-42. The procurement seeks qualified firms to provide a wide range of medical supplies and equipment, including oxygen and airway supplies, diagnostic equipment, cardiac monitor supplies, pharmaceutical items, IV and IO supplies, BLS supplies, safety equipment, immobilization supplies, OSHA and PPE supplies, and miscellaneous medical items. The contract is structured for a two-year period, with the option to extend for an additional year, and is scheduled to begin on or about November 1, 2025. Bidders must submit pricing using a provided Excel spreadsheet, with unit prices remaining firm for the initial two-year contract period. The bid is set to be publicly opened on August 21, 2025, at 2:30 PM, with vendors expected to have items in stock and available for delivery within three days of placing an order. Comprehensive documentation is required, including a Non-Collusion Certificate, Iran Divestment Certificate, and Vendor Responsibility Form. Delivery will be FOB destination to Niagara County Emergency Services in Lockport, NY, with specific requirements for packaging, order confirmations, and handling of out-of-stock items.

The solicitation does not explicitly mention specific set-aside designations or restrictions for disadvantaged enterprises. The county reserves the right to reject any bid, award to multiple vendors, or make awards based on its best interest, with no guaranteed minimum or maximum purchase amounts. The bid emphasizes strict manufacturer specifications, with many items requiring specific brands and "No Exceptions" requirements, suggesting a focus on quality and consistency in emergency medical supplies. While no incumbent vendors are listed, the procurement appears to be a strategic sourcing effort to standardize and maintain a comprehensive inventory of critical medical supplies. The bid worksheet indicates estimated quantities ranging from 2 to 1,000 units per item type, though no specific budget range or total contract value is explicitly stated. Vendors will be evaluated based on their ability to meet detailed manufacturer specifications, pricing, packaging requirements, and overall compliance with the bid's comprehensive technical specifications.