Medical apparel and accessories

The State of Michigan Department of Military and Veterans Affairs issued Request for Proposal No. 511 180000003418 on September 7, 2018, to procure medical apparel and accessories for the DJ Jacobetti Home for Veterans (DJJHV), a 184-bed skilled nursing facility in Marquette, Michigan. The procurement encompasses the supply and on-site fitting of medical apparel, shoes, and approved medical supplies for approximately 157 eligible employees during a one-year contract term with four optional one-year extensions. Deliverables include scheduling two-site visit periods in October and April where the contractor provides fitting services for medical apparel in sizes XS-5X (women and men), women's shoes in sizes 6-11, men's shoes in sizes 9-13, and medical supplies including pulse oximeters, blood pressure cuffs, and stethoscopes. The contractor must maintain adequate on-site fitting space, provide a toll-free customer service line available from 8 a.m. to 5 p.m. EST, deliver special orders within 20 calendar days, track eligible employee purchases, and submit individual invoices with a final itemized bill. Evaluation criteria consist of four factors totaling 100 points: Product Quality (40 points), Service Capabilities (25 points), Delivery Capabilities (25 points), and Vendor Questions Worksheet responses (10 points), with a minimum of 80 points required in technical evaluation to have pricing evaluated. Vendor questions were due by September 11, 2018, with responses posted by September 12, 2018, and proposals were due by 3:00 p.m. Eastern on September 14, 2018, with an anticipated contract begin date of October 1, 2018.

The procurement does not specify set-aside designations for disadvantaged enterprises; however, award consideration includes qualified disabled veteran status under Michigan law as an evaluation factor. No incumbent vendors or current contractors are identified in the solicitation documents. Contractors must comply with all standard State of Michigan contract terms, including provisions for nondiscrimination, prevailing wage compliance where applicable, debarment and suspension verification through the System for Award Management, and procurement of recovered materials under the Resource Conservation and Recovery Act for purchases exceeding $10,000. The base compensation is fixed at $80 per eligible employee who participates in the program, with a total anticipated employee allocation of $12,560 (157 employees multiplied by $80), payable directly to the contractor by DJJHV. The State will make award to the responsive and responsible bidder offering the best value, considering prior State performance, total cost of ownership, and overall economic impact to Michigan. All payments will be disbursed exclusively through Electronic Funds Transfer, and contractors must register through the Michigan SIGMA VSS system. Liquidated damages of $5,000 plus $100 per day apply for late or improper completion of contract activities.