Mechanical Replacement for Museum

The City of Littleton is seeking mechanical contractors to perform a comprehensive replacement of the museum's mechanical systems through a Request for Proposals (RFP) #19-2025. The procurement targets a full replacement of the boiler plant and rooftop-mounted air handlers, with a focus on self-performed work by the mechanical contractor. Specific deliverables include removing and replacing three roof-mounted air handling units (RTU-1, RTU-2, RTU-3), three steam humidifiers, two Aerco BMK2000 boilers, four pumps, and associated equipment. The project aims to address ongoing mechanical failures and improve environmental control systems to maintain the museum's Smithsonian Affiliate and American Alliance of Museums accreditation. A mandatory pre-proposal meeting and site visit is scheduled for August 25, 2025, at 12:00 PM MDT, with proposals due by September 10, 2025. The City anticipates awarding the contract in October 2025, executing it in November 2025, and completing project close-out by June 2026. Engineering evaluations project a 27% reduction in electric and 29% reduction in natural gas consumption, and the contractor will be responsible for comprehensive post-construction commissioning, including system diagnostics, terminal box optimization, and energy efficiency improvements.

The solicitation does not explicitly specify set-aside designations or restrictions on responding organizations. Proposers must submit detailed qualifications, experience, schedule, approach, and pricing through the Rocky Mountain E-Purchasing System (RMEPS). A 5% bid security guarantee is required, and the successful proposer must provide a performance, labor, and material payment bond for 100% of the contract amount. While no specific incumbent vendors are mentioned, the project involves complex mechanical and electrical system retrofitting at the Littleton Museum located at 6028 S Gallup St, Littleton, CO 80120. The existing infrastructure includes current mechanical and electrical systems that will require careful integration and replacement. Though a specific budget range is not explicitly stated, the comprehensive nature of the project—involving multiple mechanical units, electrical system modifications, and post-construction testing—suggests a significant capital investment. Contractors will need to demonstrate technical expertise in museum mechanical system retrofitting, energy efficiency improvements, and comprehensive commissioning capabilities.