Mechanical Equipment Maintenance Services

The State of Montana, specifically the State Information Technology Services Division (SITSD), is seeking mechanical equipment maintenance services for its data center located at 114 South Haynes Ave. in Miles City, within Fallon County and near Melstone Town. This Invitation for Bid (IFB) DOA-IFB-2017-0060 is a procurement for a comprehensive three-year contract from July 1, 2017 to June 30, 2020, with potential for up to four additional years of renewal. The solicitation requires bidders to provide routine maintenance and inspections for mechanical equipment, with three primary service line items: a monthly bid price for standard mechanical equipment maintenance, a standard hourly rate for additional services, and an emergency call-out hourly rate for after-hours services. Bidders must submit their quote responses through the specified QUOTE SECTION in the attached specifications document by May 16, 2017 at 2:00 PM MST. The solicitation uses commodity codes related to building maintenance and computing equipment, indicating a comprehensive approach to maintaining the data center's mechanical and technological infrastructure. Evaluation criteria include compliance with standard state terms and conditions, pricing, and the ability to provide thorough mechanical maintenance services.

The procurement documents do not explicitly mention specific set-aside designations or restrictions on responding organizations. No incumbent vendors or current contractors are identified in the available documentation. The solicitation appears to be open to qualified mechanical maintenance service providers who can meet the state's technical and operational requirements. While a specific budget range is not disclosed, the contract structure suggests a potential multi-year engagement with flexible service options, including standard maintenance and emergency response capabilities. The geographical scope covers the state data center in Miles City, with services potentially extending to the broader Fallon County and Melstone Town areas. The three-year base contract with four potential renewal years indicates the state's intent to establish a long-term, stable maintenance relationship with a qualified service provider. Interested bidders should carefully review the attached specifications and be prepared to demonstrate their technical expertise in mechanical equipment maintenance for technological infrastructure.