Mechanical, Electrical, and Plumbing (MEP) Design Services

The New York Racing Association, Inc. (NYRA) is requesting proposals from qualified Mechanical, Electrical, and Plumbing (MEP) engineering firms to provide design services for capital improvement and infrastructure projects at Saratoga Race Course and Belmont Park racetrack, with proposals due October 2, 2026 at 2:00 PM EST.

The scope encompasses comprehensive MEP engineering on an ad hoc, as-needed basis, including program review, feasibility studies, schematic design, design development, construction document preparation, field investigations, construction administration, commissioning support, and coordination with architects, contractors, regulatory agencies, and the New York State Office of General Services. Services are authorized through individual task orders throughout the contract term. Bidders must demonstrate five years of business operation, possess all required licenses, and provide proof of insurance.

The contract term is two years from execution, with NYRA holding sole discretion to renew for three additional one-year periods. No minimum volume of work is guaranteed. Pricing is submitted on a separate Cost Worksheet (Exhibit C) and remains sealed until technical evaluation concludes. The evaluation weights technical proposals at 75 percent and cost proposals at 25 percent, with award to the highest-scoring responsible bidder.

NYRA requires extensive insurance coverage: commercial general liability ($2 million aggregate), professional liability ($1 million), umbrella liability ($10 million), and cyber liability ($5 million), with NYRA named as additional insured. Prevailing wage rates apply per New York State Labor Law, with payroll certification required with invoices. Background review via Bidder Qualification Statement is required for contracts exceeding $100,000, assessed at an $850 fee. All work must comply with New York State Gaming Commission requirements and NYRA's Code of Ethics and Procurement Policies.

Questions are due September 18, 2026 at 5:00 PM EST, with responses circulated September 24 at 5:00 PM EST. No mandatory site visits or pre-bid meetings are required. Proposals may be submitted electronically via BidNet or email to BidSubmissions@nyrainc.com, or by hard copy to NYRA Procurement at P.O. Box 7337, Garden City, NY 11530.