Mechanical Contract Services

The City of Newport, Rhode Island has issued Request for Proposal (RFP) #2025-PS-017 for Mechanical Contract Services covering all City Buildings and Newport Public Schools. The procurement seeks a licensed Rhode Island Mechanical Contractor to provide comprehensive mechanical maintenance and repair services across 18 municipal and school facilities. Specific services include routine maintenance, repairs, emergency services, and improvement projects for mechanical equipment such as gas and oil fired boilers, HVAC systems, and associated components. The contract will run for a base year from July 1, 2025 through June 30, 2026, with two optional one-year renewal periods, and bids are due by 1:30 PM local time on Monday, March 17, 2025. Bidders must submit hourly rates for standard and emergency/off-hour services for the base year and two potential option years, with rates to be specified in both words and figures. The City will evaluate bids based on regular and overtime rates, and the ability to perform services, with the intent to award to the lowest responsible bidder meeting all specifications.

Contractors must be licensed Rhode Island Mechanical Contractors and provide evidence of insurance coverage. They must demonstrate sufficient staffing for 24/7 emergency response and commit to a maximum two-hour response time for emergencies. Prevailing wage requirements apply to all construction and non-construction services, and certified payrolls will be required from all contractors and subcontractors. While no specific set-aside designations are mentioned, the RFP emphasizes the need for a qualified, responsive contractor capable of handling comprehensive mechanical services across multiple facilities. The solicitation does not specify a precise budget range, but the scope of work suggests a significant annual contract value covering maintenance and emergency services for 18 different municipal and school buildings. Potential bidders should carefully review the full RFP document to understand the complete requirements, including detailed specifications for mechanical services, insurance requirements, and performance expectations.