Cost_Form.xlsx

This is a Cost Form attachment for a Request for Proposal issued by the City of Milpitas in conjunction with the City and County of Santa Clara for the Meals for Senior Nutrition Program. The program requires qualified vendors to deliver an estimated 21,472 meals annually, based on 88 meals per day for 244 service days, to be prepared and delivered to the Barbara Lee Senior Center located at 40 North Milpitas Boulevard, Milpitas, California. Selected contractors must provide all labor, supervision, equipment, transportation, materials, and facilities necessary for meal preparation and delivery in compliance with program requirements. Meal offerings should be culturally diverse, including Vietnamese, Korean, Mexican/Latin, Indian, and other cuisine types alongside standard options such as hot non-ethnic meals, cold sandwiches/salads, and dietary-specific meals including vegetarian, vegan, gluten-free, and low-sugar diabetic options.

Proposers must submit firm fixed pricing per meal for each meal type offered across the initial three-year contract term, with annual price increases capped at three percent over the previous year's fees. Should the City exercise an optional three-year contract extension, contractors may request price increases subject to an applicable industry index but not exceeding three percent annually over the previous year's rates. Vendors must meet minimum qualifications including current health permits, current food facility inspection status documentation, current fire permits, and current commercial kitchen operating licenses. For vendors utilizing rented, shared, or third-party commercial kitchen facilities, authorization documentation demonstrating permission to operate from the permitted facility is required.