MDOT wood sign posts

The Maine Department of Transportation (MDOT) is requesting quotations for wood sign posts to be delivered to five regional maintenance facilities across Maine, with quotations due May 12, 2016.

The scope comprises 1,905 individual rectangular timber posts in ten size categories ranging from 4"×4"×14' to 6"×6"×20', delivered to maintenance camps in Scarborough, Augusta, Dixfield, Bangor, and Caribou. Posts must be Eastern Hemlock No. 2 or better, or Southern Yellow Pine No. 2 or better, treated to ACQ retention of 0.60 PCF with 0.40 inch penetration depth, kiln or air dried before treatment, incised on all four sides, and dressed four sides. Timber must be straight and sound, cut from live growing native trees, and free from loose knots, shake, holes, and heart rot, with tolerances of 1 inch in length and 1/4 inch in width or thickness.

For contracts with potential value exceeding $100,000, bidders must complete an economic impact form documenting salaries paid to Maine residents, payments to Maine-based subcontractors, and state and local taxes and licensing fees paid within the past 12 months. The bidder with the largest economic impact receives a 10 percent bid reduction; other bidders receive proportional reductions relative to the highest-impact bidder.

Award will be made on a best-value basis considering quality, specification compliance, delivery, and lowest price among conforming bids. Pricing must include all shipping with FOB Destination terms and exclude federal, state, and local taxes. Payment is anticipated on net 30 upon receipt of accurate invoices. The selected bidder's quotation remains valid for 180 days from bid opening. Submissions must be made through Maine's electronic procurement system (Advantage/Vendor Self Service).