MDOT tear away tags with bar code and numbering

The Michigan Department of Technology, Management & Budget, under the State of Michigan Print & Mail Management program, is soliciting bids for the production of tear-away tags with performance barcodes and sequential numbering. The procurement requires the manufacture of 12,000 tags across four series: Series 1 (6,500 tags numbered 1-00001 to 1-06500), Series 2 (3,000 tags numbered 2-00001 to 2-03000), Series 3 (1,500 tags numbered 3-00001 to 3-01500), and Series 4 (1,000 tags numbered 4-00001 to 4-01000). Each tag must measure 3 inches by 5 inches in portrait orientation with specifications including a 45-degree trim on the top two corners, a 1/4-inch diameter reinforced hole punched 3/8 inches from the top with a 6-inch string attached, and a horizontal perforation located 2 inches from the bottom. The tags must be printed on 150-pound light blue colored stock with black ink barcodes and sequential numbering in two locations (above and below the perforation line) compatible with scanner and optical character recognition readers, and bindery services must include perforation, corner trimming, hole punching, and string attachment. Bidders must submit detailed quote letters with their proposals, and PDF proofs are required prior to production. The procurement was posted on March 31, 2023, with a due date of April 4, 2023, and evaluation will be based on best price and value to the state, meaning the lowest bidder may not receive the award if concerns exist regarding past quality or inability to meet requirements.

Only prequalified vendors with the State of Michigan Print & Mail Management program are eligible to bid on this opportunity. All vendors must be registered with the State of Michigan, accept electronic fund transfer payments, and complete pre-qualification, which takes approximately one week once vendor information is received. Bids must be submitted online on an F.O.B. Destination, prepaid basis with all costs including freight to the designated dock location at 7461 Crowner Drive, Lansing, Michigan 48913. Vendors must provide electronic copies of all materials in source software format with all revisions, fonts, and images included, plus a PDF version, with all materials becoming the property of the State of Michigan. Shipments must comply with specific requirements including use of single-face hardwood pallets meeting precise dimensions and carton labeling with commodity numbers, descriptions, purchase order numbers, and package counts. No specific budget range or incumbent vendor information is provided in the procurement documents.