MDOT-SWR Trimming; Tree & Shrub Removal

The Michigan Department of Transportation (MDOT) Southwest Region is seeking a contractor for tree and shrub removal services through Request for Proposal (RFP) No. 250000002817, covering Berrien County and surrounding areas. The procurement focuses on comprehensive tree maintenance activities including removal, trimming, clearing, and related services across Coloma, Kalamazoo, and Marshall Transportation Service Centers. Contractors must be MDOT Prequalified in the N2 - Clearing & Grubbing category and possess Michigan Department of Agriculture and Rural Development (MDARD) Commercial Pesticide Applicator certifications. The contract period will commence on October 1, 2025, with an initial one-year term and potential for two additional one-year renewals. Key procurement dates include a mandatory in-person pre-proposal meeting held on August 19, 2025, a bidder questions deadline of August 21, 2025, and a proposal submission deadline of August 29, 2025. The evaluation process is structured as a pass/fail assessment, with contract award determined by the lowest-priced responsive and responsible bidder who meets all specified criteria.

The solicitation does not explicitly indicate specific set-aside designations or restrictions for disadvantaged business enterprises. The contract covers multiple counties including Berrien, Van Buren, Cass, Kalamazoo, Branch, Calhoun, and St. Joseph, with work to be performed Monday through Friday from 6 am to 6 pm. Contractors must provide their own commercial equipment including mowers, string trimmers, and blowers, and be prepared to offer backup services in case of mechanical breakdown. The pricing structure appears remarkably uniform, with a total annual contract value of approximately $180.00 across three service locations. Services include tree removal for various diameter sizes, stump grinding, chemical stump treatment, tree trimming, brush removal, and complete site clearing, with estimated annual service occurrences ranging from 5 to 200 instances per service type. Contractors will be responsible for all labor, materials, equipment, and supervision necessary to complete the required services, with an emphasis on equipment reliability and property damage prevention.