MDOT-SW Region-Turkeyville-Janitorial & Grounds services

The Michigan Department of Transportation Southwest Region is requesting proposals for janitorial and grounds maintenance services at the Turkeyville Rest Area #722 in Calhoun County under RFP 260000002408, with proposals due August 25, 2026 at 3:00 PM EST and a mandatory pre-proposal meeting on August 18, 2026 at 10:00 AM EST via Microsoft Teams. Award will be made to the responsive and responsible bidder receiving a PASS rating on all evaluation criteria who submits the lowest price.

The scope encompasses daily janitorial services for 3,900 square feet of facility space containing 5 restrooms; grounds maintenance including approximately 30 mowing cycles annually across 6 acres plus mulching and annual flower bed preparation; and 24/7 snow and ice removal on facility sidewalks. Primary restroom cleaning must occur between 6:00 AM and 8:00 AM with spot checks every two hours minimum. Janitorial staffing coverage runs 7:00 AM to 7:00 PM May 1 through October 31 and 7:00 AM to 5:00 PM November 1 through April 30, with extended hours during Memorial Day, Independence Day, and Labor Day. The contractor must respond to emergency snow and ice removal within one hour of notification and furnish all cleaning supplies, equipment, materials, and labor. Attendants must be paid a minimum of $16.50 per hour. Equipment requirements include a four-horsepower two-stage snow blower, two 24-inch snow shovels, ice scrapers, and broadcast spreader. Subcontracting is limited to lawn maintenance, lawn aeration, and spring/fall cleanup only.

The contract base term is one year beginning October 31, 2026, with four one-year renewal options. Pricing must be firm for the entire contract duration with no escalation. Evaluation is PASS/FAIL across four criteria: complete vendor question responses, complete Statement of Work responses, completion of all six Location Specification Sheet documents, and acknowledgment of attendant wage requirements. Questions are due August 19, 2026 at 3:00 PM EST; answers will be posted by August 21 at 3:00 PM EST. The contractor must carry Commercial General Liability insurance of $1 million per occurrence and provide proof within 10 days of execution. Payment for undisputed invoices is due within 45 days. The Solicitation Manager is Mark Morrison at 517-275-1834 or MorrisonM@michigan.gov. Attendance at the pre-proposal meeting is mandatory and limited to two people per bidder; late arrival may result in disqualification. Proposals must be submitted electronically through www.michigan.gov/SIGMAVSS in modifiable native format with individual files not exceeding 30 MB, with pricing submitted as a separate file.