MDOT OOAS Fleet Uniform & Laundry Contract

The Michigan Department of Transportation (MDOT), Office of Operations Administrative Services, Fleet Division, is issuing a Request for Proposal for uniform rental and laundry services to support approximately thirteen garage mechanic staff members at the OOAS Fleet Administration & Operation Facility located at 2522 West Main Street, Lansing, Michigan. The procurement seeks a five-year contract with two optional one-year renewal periods to provide comprehensive uniform services including initial fitting and measurements, weekly pickup and delivery of laundered uniforms on hangers, inspections for repairs and replacements, and employee name embroidery on shirts. Required uniform items consist of button-up shirts in long and short sleeve configurations, pants in canvas and denim materials, cotton and synthetic blend t-shirts, light jackets, and winter coats, all specified in dark blue with particular attention to pocket configurations and sizing for both men's and women's styles. Bidders must submit pricing on a separate Excel spreadsheet with all costs itemized, including one-piece pricing, one-time setup charges, shipping, and handling, with estimated quantities of approximately 143 pants and shirts for weekly rental over 52 weeks, 26 light jackets for 26 weeks, and 13 winter coats for 26 weeks. The RFP was issued on April 7, 2020, with a proposal deadline of April 21, 2020, at 3:00 p.m. Eastern Time; bidders could submit questions by April 13, 2020, with answers posted by April 14, 2020, and the anticipated contract begin date is June 1, 2020. Proposals will be evaluated on technical merit across four equally weighted criteria: Statement of Work (25 points), Service Levels (25 points), Delivery Capabilities (25 points), and Vendor Questions Worksheet (25 points), with only proposals achieving 80 or more technical points advancing to pricing evaluation. Mandatory requirements include certification as an authorized distributor or manufacturer with manufacturers' letters required for distributors, commercial general liability insurance of $1,000,000 per occurrence, automobile liability insurance of $1,000,000 per accident, and workers' compensation coverage.

The RFP does not specify any particular set-aside designations or restrictions on organization types eligible to respond. No incumbent vendors or current contractors are identified in the available documentation. The State reserves the right to conduct facility tours, oral presentations, interviews, reference checks, and background checks during the evaluation process. Contract pricing is firm for a 365-day period, with adjustment requests permitted thereafter only if supported by documented evidence of cost changes, and bidders are encouraged to offer quick payment discounts. All payments will be made through Electronic Funds Transfer (EFT) within 45 days of invoice receipt. The specific award value or budget range for this procurement is not disclosed in the available materials; however, vendors should calculate a five-year cost estimate based on the detailed quantity and pricing requirements provided in Schedule B.