MDOT Carpool Lot, adjacent to Rogers Park, Lawn Maintenance

The Michigan Department of Transportation (MDOT) is soliciting proposals through Request for Proposal No. 240000001050 for lawn maintenance services at the MDOT Carpool Lot adjacent to Rogers Park in St. Ignace, Mackinac County. The procurement encompasses comprehensive grounds maintenance for approximately 1.75 acres, including mowing, trimming, edging, and debris removal. The contractor must complete approximately 30 lawn maintenance cycles annually between June 12 and October 31, with each cycle completed within one week and finished on the same day it begins. All work must comply with Public Act 174 of Michigan and must be performed according to a progress schedule approved at a pre-maintenance meeting scheduled within 15 days of contract commencement. Contractors must respond to mowing notifications from the Program Manager within two working days and maintain availability during normal working hours Monday through Friday from 7:00 a.m. to 6:00 p.m. EST, with potential evening and weekend availability required. The contractor is responsible for all costs associated with equipment, labor, materials, and proper disposal of debris at a Class II licensed landfill, with herbicide use strictly prohibited and all equipment required to meet federal, state, and local safety standards. Evaluation will be conducted on a pass/fail basis considering completion of all required forms, adherence to the Statement of Work, pricing schedule submission, and agreement with standard contract terms, with award made to the responsive and responsible bidder offering the lowest price. Questions must be submitted by February 5, 2024, at 3:00 p.m. Eastern, with answers posted February 7, 2024, and proposals must be submitted electronically through the Michigan.gov/SIGMAVSS system by February 8, 2024, at 3:00 p.m. Eastern. The contract term is three years commencing May 15, 2024, through April 1, 2027, with two optional one-year renewal periods available at the State's sole discretion.

The solicitation does not identify any specific set-aside designations or restrictions limiting participation to particular categories of organizations. No incumbent vendors or current contractors are identified in the available documentation. The State reserves the right to conduct facility inspections, require oral presentations, and perform reference checks during the evaluation process. All proposals become public record upon receipt, though bidders may request confidential treatment for trade secrets and proprietary financial information by submitting the appropriate Confidential Treatment Form with a redacted public copy. Standard State of Michigan contract terms apply, including Commercial General Liability insurance requirements of minimum $1,000,000 per occurrence, Automobile Liability insurance of minimum $1,000,000 per accident, and Workers' Compensation coverage as required by law, along with indemnification obligations and compliance with all applicable federal and state nondiscrimination laws. Liquidated damages of $1,000 plus $50 per day apply for late or improper completion, and pricing must remain firm for the entire contract length with adjustments permitted only for documented changes in actual contractor costs supported by written evidence reviewed by both parties over a 30-day period. No specific award value or budget range is identified in the available solicitation documents; bidders must submit a price per mow with an annual quantity of 30 mowing cycles, with payment made net 30 days after the Program Manager certifies satisfactory completion of each cycle at the bid rate specified in the purchase order.