MDHHS Grow Manual

The Michigan Department of Technology, Management & Budget, on behalf of the Michigan Department of Health and Human Services (MDHHS), issued a printing services bid request for the production of the MDHHS Grow Manual. The procurement involves the printing of 1,000 to 1,500 copies of a 300-page manual with an 8.5 by 11-inch finished size, featuring black ink printing on both sides. Specifications require an 80-pound gloss stock cover printed on the front and back (with blank back cover), 20-pound white paper for text pages, and left-side spiral binding with carton packaging limited to a maximum of 40 pounds per unit. Vendors must submit detailed quote letters accompanied by samples or pictures of their proposed work, and electronic files will be provided by the department with vendors required to submit color proofs for approval prior to production. The bid evaluation will be based on best price and value to the state, meaning the lowest bidder may not receive the award if quality or capability concerns exist. The opportunity was posted on May 28, 2021, with a bid due date of June 2, 2021; however, the document does not specify response deadlines for questions, award dates, or contract terms.

Only prequalified vendors with the State of Michigan Print & Mail Management program are eligible to submit bids, and vendors must be registered with the State of Michigan and accept EFT payments, with pre-qualification requiring approximately one week. All bids must be submitted online with complete costs including freight to the General Services Building dock at 7461 Crowner Drive, Lansing, Michigan 48913, under F.O.B. Destination, prepaid terms, with late bids not accepted. Deliveries are accepted Monday through Friday from 8:00 a.m. to 3:30 p.m., excluding standard holidays, and must comply with specific pallet specifications including single-face hardwood pallets with three 2" x 4" runners, dimensions of 44" to 48" length by 36" to 48" width with a 5'6" maximum height, and a 4,000-pound gross weight limit. All cartons must be uniformly labeled with commodity numbers, descriptions, purchase order numbers, package quantities, and carton totals, with invoices submitted to Scott Barclay at Print & Mail Management. The document does not identify any incumbent vendors, set-aside designations for disadvantaged enterprises, or specific award values or budget ranges.