Mdhhs 5416 prams

The Michigan Department of Technology, Management & Budget is requesting bids for printing of MDHHS Form 5416 PRAMS survey materials, with bids due June 4, 2026. Only prequalified vendors registered with the state's Print & Mail Management (PMM) program are eligible; prequalification takes approximately one week and requires Electronic Funds Transfer enrollment before bid submission.

The scope is production of 1,500 finished units at 7 inches by 8.5 inches: four-color front cover with bleed and one-color back cover with bleed on 80-pound matte cover stock, 20 interior pages of 60-pound white offset text stock, and saddle stitch binding along the 8.5-inch edge. Materials must be packed in bundles of 25 and delivered within 10 business days of proof approval. Vendors must submit hard copy proofs for departmental approval before production commences; PDF proofs are acceptable for bid submission. Failure to submit a detailed cost estimate with the bid results in disqualification.

All bids must be submitted online and include all costs with freight to 7461 Crowner Drive, Lansing, Michigan on an F.O.B. Destination, prepaid basis. Late bids will not be accepted. Delivery is available Monday through Friday, 8:00 a.m. to 3:30 p.m., excluding standard holidays. For shipments to other locations, vendors must provide signed packing slips to Andrew Hale at halea3@michigan.gov or fax 517-636-7732, with shipment notifications and expected arrival times. Invoices must be submitted via email to DTMB-PrintingServices@michigan.gov in addition to the VSS system.

Award determination is based on best price and value to the state rather than lowest cost alone, with consideration given to past quality performance and ability to meet specified requirements. The contract is governed by Michigan's Standard Contract Terms (Short Form), which require vendor payment of all shipping costs, F.O.B. destination delivery, final acceptance within 30 calendar days, and payment of undisputed invoices within 45 calendar days of receipt or acceptance.