MDAR FY26 RFQ- PRF75 Hmong and Somali, Ongoing Translation/Interpretation Services

The Massachusetts Department of Agricultural Resources (MDAR) in partnership with the State Reclamation and Mosquito Control Board is requesting quotes for ongoing Hmong and Somali interpretation and translation services under statewide contract PRF75, with quotes due May 29, 2026 at 5:00 p.m. via COMMBUYS. Awards will be limited to SBPP (Small Business Purchasing Program) participating businesses and SDO-certified vendors.

The scope includes consecutive and simultaneous interpretation available during normal business hours (Monday–Friday, 8:45 a.m. to 5:00 p.m.) at MDAR's Boston headquarters and regional offices, with flexibility for off-hours or weekend coordination; interpretation delivery via in-person, telephonic, or video remote methods; written translation of department-provided documents; and quality assurance review of previously translated materials.

The estimated annual contract value does not exceed $250,000. The initial contract period runs June 15, 2026 through June 30, 2026, subject to the PRF75 Statewide Contract User Guide. MDAR intends to award one to two contracts.

Evaluation criteria emphasize high-quality work products in Hmong and Somali services, rapid turnaround capability, rate flexibility, and demonstrated commitment to racial equity practices. A Supplier Diversity Plan is not required.

Bidders must submit a one-page service and qualifications narrative, a separate one-page organizational equity commitment narrative, a list of offered foreign languages, project manager contact information, a service request process description, a sample quote document, and copies of rates previously submitted under PRF75. Questions may be submitted through COMMBUYS up to five days before the bid opening date.