McKay Bay Waste to Energy (WTE) Facility Vacuum Truck Services

The City of Tampa's Solid Waste Department is seeking vacuum truck services for the McKay Bay Waste to Energy (WTE) Facility through Solicitation Number 25-P-00183, an Invitation to Bid (ITB) for on-site material collection services. The procurement requires a contractor to provide vacuum truck services with detailed pricing structures across 11 line items, including regular and emergency response rates for vacuum trucks and support technicians, with a 4-hour minimum job duration. Bidders must demonstrate three years of similar service experience, submit comprehensive personnel and equipment lists, and provide professional references. A mandatory pre-bid meeting and site inspection are scheduled for May 8, 2025, at the WTE Facility's 4th Floor Conference Room, with sealed bids due by 3:00 pm on May 27, 2025. The City will evaluate bids based on being the lowest responsive and responsible bidder, with the potential to award by aggregate total, and the contract term is set for three years with an option for one additional two-year renewal period.

The solicitation emphasizes participation of Women and Minority Business Enterprises (WMBE) and Small Local Business Enterprises (SLBE), offering potential bid discounts for underutilized business categories including Black-owned, Hispanic-owned, Women-owned, Asian-owned, and Native American-owned firms. Specific forms like MBD-30, MBD-40, and MBD-70 are required to document and track diversity in subcontracting, with potential discounts up to $20,000 for U-WMBEs and $10,000 for SLBEs. The total department budget for this procurement is $200,000, with the contract located in Hillsborough County, Florida. Contractors must comply with extensive safety and health requirements, including adherence to OSHA regulations, personal protective equipment standards, and specific guidelines for working at the 24/7 operational facility. Successful bidders will need to navigate complex environmental and safety protocols, particularly regarding potential exposure to heavy metals and maintaining comprehensive industrial hygiene and respiratory protection programs.