McKay Bay Waste to Energy (WTE) Facility Quality Audits and CO2 Sampling Program (Bid Discount)

The City of Tampa, Florida, Solid Waste & Environmental Program Management Department, issued this Invitation to Bid (ITB) for quality audits and CO2 sampling services at the McKay Bay Waste to Energy (WTE) Facility located in Hillsborough County. The procurement encompasses quarterly cylinder gas analyzer (CGA) testing for CO2, O2, NOx, SO2, and CO on all four Municipal Waste Combustor (MWC) units in compliance with 40 CFR 60 Appendix F; opacity testing conducted per 40 CFR 60 Appendix B on continuous opacity monitoring systems at each fabric filter outlet; and quarterly carbon dioxide sampling for the facility's Greenhouse Gas Monitoring Program conducted per ASTM D6866-16 Method B with analysis performed by Beta Analytics. Bidders must provide labor pricing for four quarterly service events (three comprehensive quarters and one opacity-only quarter), emergency call-out rates for straight time and overtime technical labor, and mobilization costs including travel, per diem, mileage, and hotel accommodations. Key deliverables include draft test reports submitted within twenty days of field testing completion and final reports within twenty-five days, including raw data, equipment calibrations, and quality assurance documentation. Bidders must demonstrate five years of proven experience in quarterly cylinder gas audits, opacity testing, and CO2 sampling for waste-to-energy facilities. The pre-bid meeting is mandatory and scheduled for 10:30 a.m. on Thursday, April 9, 2026, at the WTE Facility with mandatory site inspection to follow. Sealed bids must be submitted electronically via the OpenGov eProcurement Portal no later than 3:00 p.m. on Friday, May 8, 2026. The award period is one year from the effective date, renewable by mutual written agreement for four additional one-year periods, with the City retaining the right to unilaterally extend for up to three additional 30-day periods.

This procurement is designated as a sheltered market contract exclusively for Small Local Business Enterprises (SLBEs) under the City of Tampa Equal Business Opportunity Ordinance, with a five percent (5%) bid discount available to certified SLBE bidders, capped at $10,000 and applied for evaluation purposes only. The SLBE contact list identifies Environmental Engineering Consultants, Inc. and Kessler Consulting, Inc., both located in Tampa, Florida, as available certified resources. Bidders must submit DMI-10 and DMI-20 subcontractor forms with their bids, and if SLBE subcontractors will be utilized, DMI-40 Letter of Intent forms must be submitted within ten working days of notice of intent to award. Comprehensive insurance requirements include Commercial General Liability of $1 million per occurrence, Automobile Liability, Workers' Compensation, and additional insured endorsements naming the City, with all personnel assigned to work at the Port of Tampa required to obtain a Port Pass prior to work commencement. Bidders must comply with extensive environmental, health, and safety requirements, including zero tolerance for unsafe acts, mandatory EHS orientation, proper personal protective equipment usage, lockout/tagout procedures, and confined space protocols, as well as exposure control measures for potential heavy metals including arsenic, lead, cadmium, and hexavalent chromium present in facility ash. The estimated contract amount is $90,000.00, with payment made upon receipt and acceptance of materials and services in accordance with Florida Statutes 218.70 et seq., the Local Prompt Payment Act. This procurement is subject to Hillsborough County Government Purchasing Council procurement terms and may be utilized by other qualifying governmental entities.