McIntosh Power Plant - Heat Trace Bundle Material and Accessories

The City of Lakeland, through Lakeland Electric, is seeking bids for heat trace tubing bundle materials and associated accessories for the McIntosh Power Plant under ITB #2026-ITB-125, with proposals due October 9, 2026 at 2:00 pm and a questions deadline of October 2, 2026 at 5:00 pm. A local vendor preference applies to vendors conducting business within Lakeland Electric's service territory for at least twelve consecutive months and holding current local business tax receipts.

The scope comprises pre-insulated, pre-traced single and dual tube bundles (350 linear feet and 250 linear feet respectively), connection and termination kits, splice kits, supports, installation hardware, self-regulating heat trace cable, thermostats, RTD sensors, tank heater pads, conduit, power wire, and miscellaneous related materials. All materials must be new, unused, and rated for high-temperature applications up to 800°F. This solicitation is for material procurement and delivery only; installation will be performed separately by others. Delivery is to 3400 East Lake Parker Drive, Lakeland, FL 33805.

Bidders must provide lead time information, anticipated delivery schedules, and manufacturer technical data sheets demonstrating compliance with specifications. Insurance requirements include commercial general liability of $1,000,000 per occurrence, business automobile liability of $1,000,000 per occurrence, statutory workers' compensation, and excess liability of $1,000,000. Required submittals include certificates of insurance, W-9 forms, Florida Division of Corporations registration, executed indemnification and human trafficking affidavits, and certifications regarding drug-free workplace status, suspension and debarment, public entity crimes, conflict of interest, and non-collusion. All pricing must include furnishing, packaging, handling, freight, and delivery costs. Bid validity is 90 days from opening. Responses must be submitted electronically through the City's OpenGov e-Procurement Portal. The City reserves the right to waive minor informalities, reject any or all bids, accept partial bids, and award to one or more bidders.