MCF-WR Cardio Equipment

The Minnesota Department of Corrections is requesting bids on seven pieces of commercial-grade fitness equipment for the MCF-Willow River facility, with bids due August 25, 2026 at 2:00 p.m. CDT. Targeted Group, Economically Disadvantaged, and Veteran-Owned businesses certified by the State receive a 12% preference in points; eligible DEED/DHS providers receive a 6% preference. Approved equals are acceptable.

The scope includes two Matrix Upper Body Cycle units, one Matrix Lifestyle LED ClimbMill, two Vision Fitness U60-04 Upright Bikes, one Vision Fitness R60-04 Recumbent Bike, and one Vision Fitness S60-05 Suspension Elliptical. All equipment must be delivered and assembled at MCF-Willow River (86032 County Highway 61, Willow River, MN 55795-3216) by October 7, 2026. Delivery must occur within six weeks of order receipt. All equipment must be new products from current manufacturer production, tested and certified by an OSHA-recognized testing laboratory (UL, TUV, CSA, or equivalent per OSHA standard 29 CFR 1910.7), and comply with applicable federal and state safety codes. OEM standard warranties are required.

Bidding is on an all-or-none basis with unit prices and extensions for each line item and a sum total provided. Freight charges must be included in unit prices with FOB Destination, prepaid and allowed terms. Pricing must be quoted in United States currency with all inherent costs included (duties, permits, licenses, insurance, overhead, material disposal); no sales tax should be added. Payment terms are Net 30 under Minnesota Statute 16A.124.

Before award, the contractor must provide a Certificate of Insurance including Commercial General Liability ($2,000,000 per occurrence), Commercial Automobile Liability ($2,000,000 combined single limit), Workers' Compensation per statutory requirements, and Professional Liability ($2,000,000 per claim). Responses remain firm for 180 days. Questions must be submitted in writing to Theresa Blow (Theresa.Blow@state.mn.us) no later than two days prior to the bid deadline. The contract is effective August 25, 2026 or upon obtaining all required state signatures under Minnesota Statute 16C.05, subd. 2, whichever is later, and expires June 30, 2027 or upon satisfactory fulfillment of all obligations, whichever occurs first. Non-Minnesota contractors may be subject to 8% withholding of cumulative payments exceeding $50,000 unless an exemption is obtained from Minnesota Revenue.