MCCF for Furnishing and Delivery of Milk and Drink Products

Montgomery County, Pennsylvania is seeking qualified vendors to furnish and deliver milk and drink products to the Montgomery County Correctional Facility through a competitive bidding process. The procurement covers an estimated 620,000 half-pints of 1% milk, 1,200 five-gallon dispenser cartons of 1% milk, 316,000 half-pints of assorted drinks (iced tea, fruit punch, lemonade, and orange drink), 38,100 half-pints of diet iced tea, 15,600 half-pints of whole milk, and 10,500 half-pints of chocolate milk for use by the prison system over a one-year contract period running from June 8, 2026 through June 7, 2027, with two optional one-year renewal periods available at the facility's discretion. All products must be delivered to the facility's loading dock at 60 Eagleville Road, Eagleville, Pennsylvania between 8:00 A.M. and 10:00 A.M., Monday through Friday, with daily orders placed by the Chef or Assistant Chef at least one day in advance. Bidders must submit complete proposals including the Response Contractor Form, Cost/Pricing Proposal, Appendix A, and a current W-9 through the Montgomery County Procurement Portal by the May 7, 2026 bid opening date, with questions due at least seven days prior to closure to receive responses. All unit and total pricing must be based on Pennsylvania Milk Marketing Board minimum prices effective on the bid opening date and is subject to adjustment throughout the contract period based on Board price changes, with all prices quoted F.O.B. the Montgomery County Correctional Facility. The award will be made to the lowest responsible bidder meeting specifications based on total lump sum price for all items, and evaluation factors include delivery time, bidder experience, and past performance beyond price considerations alone. Bidders are bound by their proposals for forty-five days from the bid opening date.

Appendix A requires all offerors to complete multiple certifications and representations, including public disclosure statements regarding financial dealings with county officials, certification of eligibility confirming no suspension or debarment, certificate of independent price determination, and organizational conflict of interest certifications. The solicitation documents indicate that diverse vendors must be certified by a third party and can self-identify as local, small, and/or diverse business concerns, though no specific set-asides or restrictions limiting response eligibility to particular vendor categories are specified in the provided materials. Contractors must comply with Federal, State, County, and Municipal laws, including Executive Order 11246 regarding equal employment opportunity and non-discrimination provisions, and must supply only North American-manufactured motor vehicles if applicable to the contract. All contractors must maintain commercial general liability insurance with minimum coverage of $1,000,000 per occurrence and $2,000,000 general aggregate, along with property damage and workers' compensation insurance. No incumbent vendor information or specific budget allocation range is detailed in the procurement documents, though pricing will be determined by competitive bids submitted in response to this solicitation and the contract term pricing will remain fixed for the contract year with monthly payments made based on receiving slips submitted for each delivery.