Mayor and City Council Strategic Goal Setting Facilitation Services
Closed State & local contract opportunity
- Solicitation number
- FY2027-RFQ-208
- State
- Illinois
- Responses due
Opportunity facts
- Jurisdiction
- NIGP codes
- Point of contact
-
- Darius White darius.white@urbanail.gov (217) 384-2454
Opportunity details come from procurement.opengov.com. Updated .
About this opportunity
The City of Urbana, Illinois is requesting qualifications for Mayor and City Council Strategic Goal Setting Facilitation Services under RFQ through electronic submission by 5:00 p.m. Central Time on Friday, September 11, 2026. No set-asides or local preferences are stated.
The scope includes designing and conducting a strategic planning process consisting of four facilitated evening sessions scheduled for October 7, October 21, November 4, and November 18, 2026, each from 6:30 p.m. to 8:30 p.m., plus preparation meetings with City leadership prior to the first session. Respondents must provide a proposed facilitation approach, qualifications and relevant experience, examples of similar engagements, identification of the primary facilitator and project team, confirmation of availability for all four meeting dates, description of preparation and follow-up work, and at least three professional references. Municipal and strategic planning experience, demonstrated experience with elected officials and executive leadership, quality of the proposed approach, understanding of City outcomes, ability to maintain neutrality while building consensus, and availability for the required schedule are evaluation criteria. The City will also evaluate the quality of comparable work, references, and cost and value.
Responses should include a total not-to-exceed cost for all professional fees, travel, materials, and expenses. Responses remain valid for 90 days following the due date. The City intends to conduct initial review on September 14, 2026, may conduct interviews the week of September 14, and anticipates selection and contract negotiation the week of September 21, 2026. The City reserves the right to reject any or all responses, request additional information, negotiate scope or cost, and select the respondent determined to be in the best interest of the City. Submissions must be made electronically through www.urbanail.gov/executive-department/page/bids-and-rfqs.
Opportunity text
NOTICE IS HEREBY GIVEN that the City of Urbana, Illinois, ("City"), invites qualified firms or individuals to submit statements of qualifications in response to the City's Request for Qualifications ("RFQ") for "Mayor and City Council Strategic Goal Setting Facilitation Services."
The City intends to evaluate respondents' qualifications, conduct interviews if deemed necessary, select the most qualified respondent, and negotiate a professional-services agreement with the selected respondent. This RFQ is not an invitation for sealed bids.
Statements of Qualifications must be submitted through www.urbanail.gov/executive-department/page/bids-and-rfps no later than 5:00 p.m. local time on Friday, September 11, 2026. The complete RFQ, submission instructions, and evaluation information are also available through www.urbanail.gov/executive-department/page/bids-and-rfps.
The City of Urbana reserves the right to reject any or all submissions or quotes, request additional information, consider factors other than price, negotiate the scope or cost of services, and select the facilitator determined to be in the best interest of the City.
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