Maxie Circle Drainage Tree Cutting

The Commonwealth of Virginia's Department of Energy Abandoned Mined Land Repurposing Program is seeking sealed bids for the Maxie Circle Drainage Tree Cutting Project located in Buchanan County. The procurement involves comprehensive tree cutting services within specified clearing limits, encompassing approximately 2.5 acres of land adjacent to Maxie Circle Road. Bidders are required to cut all trees with a diameter at breast height (DBH) of 3 inches or greater, with all cut trees to remain within project limits, ensuring proper site preparation for drainage improvements. The project mandates that all tree cutting must be completed by March 31, 2025, with a strict contract performance period of 15 calendar days from the Notice to Proceed. Unsealed bids must be electronically submitted through eva.virginia.gov by 11:00 AM EST on March 5, 2025, with bid opening scheduled for 11:05 AM EST the same day. Contractors must provide comprehensive documentation, including proof of workers' compensation and commercial general liability insurance ($1,000,000 per occurrence, $2,000,000 aggregate), and comply with Davis-Bacon Act requirements for this federally funded project.

The procurement provides award priority to Small Business Supplier Diversity (SBSD)-certified micro businesses and small businesses, creating opportunities for disadvantaged enterprises. Liquidated damages of $1,071.76 per day will be assessed for delays beyond the scheduled completion date, emphasizing the importance of timely project execution. While specific budget ranges are not explicitly detailed, the bid schedule includes two primary line items: mobilization (limited to 10% of base bid) and tree cutting services priced per acre. A bid bond is required for all bids of $100,000 or more, and payment will be structured with 50% invoiced initially and 50% upon project completion. The project involves federally funded work, which requires strict adherence to environmental regulations, Department of Environmental Quality standards, OSHA regulations, and potential Army Corps of Engineers permits. Contractors must demonstrate capability in site preparation, tree removal, environmental compliance, and minimal disruption to the surrounding residential area near Maxie Circle Road.