Mattresses and Pillows

The Florida Department of Corrections (FDC) has issued Invitation to Bid (ITB-24-017) for mattresses and pillows to be delivered to various correctional institutions throughout the state, covering both incentivized and non-incentivized facilities. The procurement seeks vendors to provide standard-sized mattresses (30"x75"x4" for non-incentivized and 30"x75"x7" for incentivized facilities) and pillows (20"x26"), with strict requirements for fire resistance, durability, and safety features. Specific technical specifications include flammability standards such as char length not exceeding 2 inches, peak heat release rates under 100 kW, and total heat release under 25 MJ in the first 10 minutes of testing. The estimated annual quantities are 4,000 non-incentivized mattresses, 800 incentivized mattresses, and 4,000 pillows. Bid evaluation will focus on the lowest Grand Total Price from responsive, responsible vendors who bid on all required items, with key procurement dates including a vendor question deadline of December 27, 2024, anticipated answers posted by January 23, 2025, and a final bid submission deadline of February 25, 2025, at 2:00 p.m. ET. The resulting contract will be valid for up to five years, with the possibility of a five-year renewal.

The solicitation includes several vendor considerations and preferences, notably a 5% price preference for Florida-based vendors when competing against out-of-state vendors. Vendors must be registered with the E-Verify system and comply with security requirements for entering correctional facilities. Additional preferences may be given to certified minority business enterprises and veteran-owned businesses in cases of identical bids. Vendors are required to submit bid samples of all items listed in the Revised Price Sheet to be considered responsive, with all sample costs borne by the bidder and samples not being returned. While no minimum order requirements exist, orders cannot split standard packaging units. Deliveries must be completed within 30 days of purchase order issuance, between 8:30 a.m. and 4:00 p.m. local time, Monday through Friday, excluding state holidays. Vendors with principal places of business outside Florida must submit a Florida Preference Letter to be considered responsive. Though specific budget ranges are not explicitly stated, the comprehensive nature of the procurement and the substantial annual quantities suggest a potentially significant contract value for the selected vendor(s).