Addendum #001 QA - Mattresses&Pillows.pdf

Responses to Written Questions

FDC ITB-24-017

Mattresses and Pillows

ADDENDUM #001

Solicitation Number: FDC ITB-24-017

Solicitation Title: Mattresses and Pillows

Bids due by: February 6, 2025, at 2:00 p.m., Eastern Time

Addendum Number: 001

Addendum Date: January 23, 2025

Failure to file a protest within the time prescribed in Section 120.57(3), Florida Statutes, or failure to post the bond or other security required by law within the time allowed for filing a bond, shall constitute a waiver of proceedings under Chapter 120, Florida Statutes. A notice of protest must be filed with the Agency Clerk, Office of General Counsel, 501 South Calhoun Street, Tallahassee, Florida 32399; or by Fax: (850) 922-4355; or by Email: CO-GCAgencyClerk@fdc.myflorida.com.

Please be advised that the information contained in this Addendum is applicable to the original specifications of the above-referenced solicitation.

This Addendum includes the following changes:

Change No. 1:

Section 4: Statement of Work, 4.1.6 Non-Incentivized and Incentivized Mandatory Correctional Institution Mattress Requirements is revised as follows:

1) Newly introduced mattresses shall have a char length not exceeding two (2) in. (51mm) when tested in accordance with 16 Code of Federal Regulations(CFR) 1632 and 1633 “Standard for the Flammability of Mattresses and Mattress Pads.”

2) Mattresses shall comply with Standard Sidewall Spacing Rule (SSSR) 10.3.3.2.1 or

10.3.3.2.2 unless they are located in a building protected by an approved automatic sprinkler system.

3) The mattress shall have limited rates of heat release when tested in accordance with the

American Society for Testing and Materials (ASTM) E1590, Standard test method for Fire Testing of Mattresses, as follows:

4) The peak heat release rate for the single mattress shall not exceed 100 k.w.

Addendum #001 2 FDC ITB-24-017

5) The total heat the mattress releases during the first 10 minutes of the test shall not exceed

25 MJ.

6) The Mattress shall have a mass loss not exceeding 15 percent when tested in accordance with the fire test in appendix A3 of ASTM F1085, Standard specification for Mattress and Box Springs for Use in Berths in Marine Vessels.

6) When tests are conducted in accordance with SSSR 10.3.3.2, the formation of flaming droplets during the test shall be reported.

7) The weight density for cores is 14 lbs per cubic foot.

Change No. 2:

Section 4: Statement of Work, 4.1.7 Incentivized Correctional Institution Mattress Requirements is revised to include the following:

The Contractor shall deliver mattresses to various Incentivized Correctional Institutions throughout the State, in accordance with Attachment V, Delivery Locations. Incentivized mattresses shall:

1) Have a fluid and stain-resistant outer cover constructed of 14-ounce double-coated protective vinyl.

2) Have a double-stitch seam with end closure using Tex 45 Anefil Nylon Bonded thread;

3) Have a cumuflex core constructed with 5.25” densified poly fiber 10 ounces ILD of 60-80, plus 3” of 12 oz Densified Poly Fiber +/- 7%, ILD of 80-100, 100% polyester fibers;

4) Be mold, mildew, and moisture, hypo-allergenic, non-toxic, and odor-free;

5) Be certified to meet the following minimum flame-resistant standard: 16 CFR 1633 standard for the flammability (open flame) of mattress; and

6) Be the size 30”x 75” x 7”.

Change No. 3:

Section 4: Statement of Work is revised to include the following:

4.4 Bid Samples

Each Vendor submitting a Bid must provide a sample of the commodities listed in the Revised Attachment 1—Price Sheet in order for their Bid to be deemed Responsive. The Bid samples will be assessed by the Department to ensure they meet all required specifications. Bids will be deemed non-responsive and will be rejected if the sample fails to conform to all of the specifications outlined in the ITB as determined by the Department. Vendors shall bear all costs associated with the preparation, provision, and shipping of samples. This includes, but is not limited to, costs for materials, packaging, transportation, and any necessary documentation or handling fees. No samples furnished to the Department will be returned to the Vendor.

Responses to Written Questions

Mattresses and Pillows

Addendum #001 3 FDC ITB-24-017

Question Number

Question Answer

1 We used to manufacture fire rated mattresses for workforce housing camps and was curious if you can send more information regarding this bid for FDC.

For details regarding this ITB, please refer to solicitation FDC ITB 24- 017 advertised on the My Florida MarketPlace(MFMP) Vendor Information Portal(VIP) using the link below, along with the attached Revised Attachment I — Price Sheet.

https://vendor.myfloridamarketplace.com/search/bids/detail/11127

2 Who was the previous contract supplier and what was the pricing?

The link below contains information regarding the current Contract:

Contract Information

3 Are RF welded seams acceptable in place of sewn seams? Welded seams are by far safer and more durable.

No. Replacement items for sewn seams are not acceptable.

4 The spec says cotton material core. Does it really mean densified polyester core?

No. Please see the attached Revised Attachment 1 - Price Sheet.

5 What weight density is the cores?

Please see the attached Revised Attachment 1 - Price Sheet.

6 Would the DOC be interested in an integrated pillow as part of the mattress instead of a separate pillow?

No. Please see the Department’s Answer to Question Number 5.

https://vendor.myfloridamarketplace.com/search/bids/detail/11127 https://facts.fldfs.com/Search/ContractDetail.aspx?AgencyId=700000&ContractId=18001

Addendum #001 4 FDC ITB-24-017

Number

Question Answer

7 What are the specifications for the Non-Incentive Mattresses?

Please see the Department’s Answer to Question Number 5.

8 What are the complete specifications for the Pillows?

Please see the Department’s Answer to Question Number 5.

9 Can you please provide me with a complete recap of the previous bid tabulation, indicating the award-winning pricing per item and vendor?

Please see the Department’s Answer to Question Number 2.

10 When will vendors be informed of how many mattresses and pillows to be delivered to the various locations?

Each service location will issue purchase orders quarterly or as needed to the Contractor. The orders will specify the quantity of each item based on the Estimated Annual Quantity (EAQ) found in Revised Attachment I — Price Sheet, along with the delivery date and location.

11 Will it be a one-time delivery per location within a year?

Please see the Department’s Answer to Question Number 10

12 Can we quote only on the pillows?

No. Please see Section 5.7.1., Basis of Award.

13 Is there a requirement to submit a sample?

Yes. Vendors must provide a production sample of each commodity listed in the Revised Attachment I - Price Sheet.

14 Will the award be given based on lowest price per item?

No. Please see the Department’s Answer to Question Number 12.

Addendum #001 5 FDC ITB-24-017

Number

Question Answer

15 Can you provide us with current vendor(s) and prices?

Please see the Department’s Answer to Question Number 2.

16 Can you please elaborate Clause 6.6.2 E-Verify on Page 24 of 46?

The link below contains information regarding E-Verify:

Employers | E-Verify

17 The current spec for cotton core and Densified polyester cores will not pass the ASTM 1085 test for either the incentive or non-incentive mattresses. Can or should we provide pricing on cores that will pass the test along with the specified cores in the bid? Note the specified cores in the bid will pass all the tests except the ASTM 1085. Please advise bidders how to proceed.

The ASTM 1085 specifications are no longer a requirement for both the Incentived and Non-Incentivized Mattresses for this ITB. Please refer to the attached Revised Attachment 1 - Price Sheet.

https://www.e-verify.gov/employers

Revised Attachment I – Price Sheet

Bids must be firm prices and include all packaging, handling, shipping, and other applicable fees. Vendors shall provide a Unit Cost Per Item below, then propagate a total for the item based upon the Estimated Annual Quantity of commodities to be purchased. By submitting pricing below, the Vendor agrees that in the absence of an equitable price adjustment, as indicated in PUR 1000 (referenced in Section

5.1 of this ITB), renewal pricing will remain the same throughout the Contract.

Non-Incentivized Correctional Institutions

Mattress Requirements (A)

Unit Cost (Per Item)

(B) Estimated

Annual Quantity

(C) Extended Annual Cost

(A+B=C) Non- Incentivized Mattresses:

o Outer cover constructed of heavy-duty, 3-ply vinyl, with a cut and tear-resistant scrim middle layer;

o Double-needle, lock-stitch-sewn seam with heavy-gauge nylon thread;

o Fluid and stain-resistant cover, which is easy to clean and disinfect;

o Clear outer cover;

o Core constructed with 90% cotton fibers encased in an inner cotton cover; and o Be the size 30" x 75" x 4".

o Compatible with a secure environment o Newly introduced mattresses shall have a char length not exceeding 2 in.(51mm) when tested in accordance with 16 CFR 1632 and 1633 “ Standard for the Flammability of Mattresses and Mattress Pads”.

o Mattresses shall comply with Standard Sidewall Spacing Rule (SSSR)

10.3.3.2.1 or 10.3.3.2.2 unless the mattress is located in a building protected throughout by an approved automatic sprinkler system.

o The mattress shall have limited rates of heat release when tested in accordance with ASTM E1590, Standard test method for Fire Testing of Mattresses, as follows:

o The peak rate of heat release for the single mattress shall not exceed 100 k.w.

o The total heat released by the mattress during the first 10 minutes of the test shall not exceed 25 MJ.

o The Mattress shall have a mass loss not exceeding 15 percent when tested in accordance with the fire test in appendix A3 of ASTM F1085, Standard Specification for Mattress and Box Springs for Use in Berths in Marine Vessels.

o When tests are conducted in accordance with SSSR 10.3.3.2, the formation of flaming droplets during the test shall be reported.

o The weight density for cores is 14 lbs per cubic foot.

$_________ 4,000 $_______________

Incentivized Correctional Institutions

Mattress Requirements (A)

Unit Cost (Per Item)

(B) Estimated

Annual Quantity

(C) Extended Annual

Cost (A+B=C)

Incentivized Mattresses:

o Vinyl, Light Green: 14 ounce double coated institutional protective fabric, antimicrobial and antifungal anti-static, crack-resistant, non-allergenic, fluid proof, wipe clean, and odor-free Flame Retardant(California Std. 117, 19-1237 and 121) (NFPA 701-2015 test 1 small) 5.25" o Cumuflex Core: 5.25" Densified Poly Fiber 10 ounce, ILD of 60-80; plus 3" of 12 oz Densified Poly Fiber +/-7%, ILD of 80-100, 100% polyester fibers, mold and mildew resistant, moisture resistant, hypo-allergenic, non-toxic and odor free, Flame Retardant (California Std. 117), o Thread: Tex 45 Anefil Nylon Bonded.

o Construction Details: Vinyl cover constructed using a double stitch seam, including end closure.

o Flammability: Completed mattress meets Federal Flame Retardant Code 16 CFR Part

1633 Test Standards.

o Newly introduced mattresses shall have a char length not exceeding 2 in.(51mm) when tested in accordance with 16 CFR 1632, “ Standard for the Flammability of Mattresses and Mattress Pads”.

o Mattresses shall comply with Standard Sidewall Spacing Rule (SSSR) 10.3.3.2.1 or

10.3.3.2.2 unless the mattress is located in a building protected throughout by an approved automatic sprinkler system.

o The mattress shall have limited rates of heat release when tested in accordance with ASTM E1590, Standard test method for Fire Testing of Mattresses, as follows:

o The peak rate of heat release for the single mattress shall not exceed 100 k.w.

o The total heat released by the mattress during the first 10 minutes of the test shall not exceed 25 MJ.

o The Mattress shall have a mass loss not exceeding 15 percent when tested in accordance with the fire test in appendix A3 of ASTM F1085, Standard Specification for Mattress and Box Springs for Use in Berths in Marine Vessels.

o When tests are conducted in accordance with SSSR 10.3.3.2, the formation of flaming droplets during the test shall be reported.

o Compatible with a secure environment

$_________ 800 $_____________

If a Vendor’s Registered Principal Place of Business is outside of the State of Florida, a Florida Preference Letter must be submitted in accordance with Section 5.4.3 of this ITB, or the Bid will be non-responsive.

Non-Incentivized and Incentivized Correctional Institutions

Pillow Requirements (A)

Unit Cost (Per Item)

(B) Estimated

Annual Quantity

(C) Extended Annual

Cost (A+B=C)

Pillows:

Must be separate from mattress;

Standard sized, measuring 20" x 26";

Outer cover constructed of heavy-duty, 3-ply vinyl, with a cut and tear resistant scrim middle layer;

Fluid and stain resistant cover, which is easy to clean and disinfect;

Clear outer cover clear in color; and Cotton core with fire resistance cover and filling to include tickling with outer clear cover.

Compatible with a secure environment

$_________ 4,000 $________________

Grand Total Price $_______________

COMPANY NAME FEIN DATE