Mattress Supplies - DOC-PE - Addendum No. 3 - Questions from Vendor and State's Responses Date Issu

The Louisiana Department of Corrections - Prison Enterprises is seeking a Blanket Order Contract for mattress supplies through Solicitation #3000024513, targeting various mattress cores and mattress ticking for correctional facilities. The procurement specifically requires flame resistance treated mattress cores in two primary sizes (76"x28"x4" and 80"x36"x4"), with an anticipated total quantity of 12,000 units, along with 2,400 densified polyester mattress cores and multiple mattress ticking specifications. The contract will run from the award date through December 31, 2025, with potential renewals for two additional 12-month periods, not exceeding a total of 36 months. All proposed products must meet rigorous technical requirements, including flame resistance, antimicrobial properties, and compliance with California Bureau of Home Furnishing Consumer Product Safety Code Test Method 16 CFR 1633. The bid opening is scheduled for May 13, 2025, at 10:00 AM CST, with vendors able to submit responses electronically through the LaPac system or via physical delivery to the Office of State Procurement in Baton Rouge. Delivery expectations range from 14-30 days after order receipt, with acceptance limited to Monday through Friday, 7 am to 2 pm, excluding holidays.

The solicitation includes several Louisiana-specific procurement preferences, prioritizing businesses with at least 50% Louisiana workforce and products produced, manufactured, or assembled in Louisiana or the United States. Vendors must demonstrate the ability to meet strict product specifications, provide comprehensive product details including brand, model, size, and technical compliance documentation. The state will utilize electronic payment methods, including the LaCarte procurement card for purchases under $5,000 and Electronic Funds Transfer (EFT) for larger transactions. Award methodology is designed to select the overall lowest responsive and responsible bidder(s) meeting all specifications, with the state reserving the right to reject individual items from the final award. While specific budget ranges are not explicitly detailed, the comprehensive nature of the procurement suggests a significant contract value, potentially covering multiple product lines and substantial quantities of mattress supplies for the state's correctional system. Minimum order quantities vary by line item, ranging from 1,000 to 20,000 yards, indicating the state's intention to establish a substantial, long-term supply relationship with the selected vendor(s).