Mats for rappel tower/obstacle course at whfrtc

The Commonwealth of Kentucky Finance and Administration Cabinet issued Request for Bid (RFB) 758 1900000691 on behalf of the Department of Military Affairs for the procurement of protective mats for a rappel tower and obstacle course at the Wendell H. Ford Regional Training Center (WHFRTC) located in Elliott County. The solicitation seeks 15 stunt pit mats designed specifically for fall protection purposes, with each mat measuring 5 feet by 10 feet by 24 inches and featuring a four-layer construction composed of 24 impression load deflection (ILD) polyfoam with solid top and bottom vinyl layers, mesh sides, zippered closure, and lift handles. The preferred color specification includes black mesh sides with tan solid vinyl top and bottom, though color is not mandatory. All equipment must be new, current-year models in first-class condition, with instruction and operating manuals provided. The contract will be awarded to a single vendor for all line items with no partial bidding permitted. Written vendor questions were due by May 16, 2019, at 3:30 p.m. EST, with the bid closing date of May 24, 2019, at 1:30 p.m. EST, and sealed bids must be submitted to the Commonwealth Office of Procurement Services at 702 Capitol Avenue, Capitol Annex Room 095, Frankfort, Kentucky 40601. Award determination will utilize a best value ranking approach allocating 90 points to price and 10 points to delivery performance, with the lowest-priced bidder receiving the maximum score and other bidders' scores calculated proportionally. Delivery time must be specified in working days with concrete language, and a one percent daily deduction from invoices will be applied for each day delivery is missed. All pricing shall remain valid for a minimum of sixty calendar days following the bid due date.

Kentucky resident bidders may receive reciprocal preference, and qualified bidders including Kentucky Correctional Industries and nonprofit agencies serving individuals with severe disabilities receive preference points equal to twenty percent or fifteen percent of maximum points, respectively. Bidders claiming resident status must certify authorization to transact business in Kentucky and provide evidence of continuous corporate income tax filings, unemployment insurance fund payments, and workers' compensation policy coverage for at least one year prior to contract advertisement. All bidders must complete notarized affidavits including the Annual Affidavit and Other Affidavits document, which establishes mandatory compliance requirements covering Kentucky campaign finance laws, sales and use tax registration, non-delinquency on state taxes and fees, and non-participation in boycotts as defined in Executive Order No. 2018-905. Quotations must be F.O.B. Destination Freight Prepaid and Allowed, excluding all federal excise taxes and Kentucky sales or use taxes, with payment made within thirty working days of invoice receipt. No specific unit pricing or total contract amount is listed in the solicitation documents, and no incumbent vendors or current contractors are identified. The Commonwealth reserves the right to cancel the contract with thirty days' written notice and may add similar items to the contract with vendor consent through formal modification.