Materials and Supplies 2025-2026

The Energy Resource Center (ERC), a 501(c)(3) nonprofit organization, is seeking bids for weatherization materials to support its Weatherization Assistance Program across five Colorado offices serving multiple counties, including Alamosa County. The Invitation to Bid (IFB) covers materials and supplies for the 2025-2026 program year (July 1, 2025 through June 30, 2026), with a submission deadline of May 23, 2025. Procurement includes essential weatherization materials such as furnaces, HVAC supplies, insulation, air sealing equipment, refrigerators, and safety equipment to be delivered to ERC warehouses in Colorado Springs, Denver, Alamosa, Loveland, and Sterling. Vendors must provide materials within five working days of purchase order receipt and submit price quotes that include projected cost increases. ERC will evaluate bids based on delivery time, material quality, and lowest pricing, with the potential to award to multiple vendors for entire categories or individual items. All materials must come with one-year warranties, and vendors must certify they are not debarred under System for Award Management (SAM) guidelines.

The procurement is funded by multiple sources, including the U.S. Department of Energy, Colorado Energy Office, Xcel Energy, and other public and private entities, with procurement governed by 2 CFR 200 and 10 CFR 440 Appendix A. While no specific set-aside designations are explicitly mentioned, vendors must comply with anti-discrimination laws and provide confidentiality. The organization is part of the State of Colorado Purchasing Agreement (NP2079) and may purchase goods under state contract terms. Successful bidders will be expected to meet comprehensive compliance requirements, including certification of non-suspension from federal transactions. The IFB indicates that ERC has previously serviced over 1,000 homes in the previous program year, suggesting a substantial operational scale. While specific budget ranges are not detailed, the multi-source funding and extensive service history indicate a significant procurement opportunity for qualified vendors capable of meeting the technical and logistical requirements of the weatherization materials contract.