Master Plan for Academy District 20

Academy District 20 in Colorado Springs has issued Request for Proposal (RFP) 25-NR-1003 seeking a comprehensive District-wide Facilities Master Plan (FMP) from licensed and qualified firms. The project requires a detailed evaluation of the district's extensive facilities infrastructure, which encompasses 13 preschools, 25 elementary schools, 11 middle schools, and 10 high schools across a 130-square-mile area. Specific deliverables include a Facilities Condition Assessment, Capacity and Utilization Analysis, Space Inventory Audit, and Technology Audit. The evaluation criteria will be based on a 30-point scale, assessing management summary, vendor profile, proposed price, scope of work approach, proposed schedule, and overall proposal completeness. Key dates include a mandatory pre-proposal meeting on October 9, 2025, at 1 PM MST, with proposals due on November 7, 2025, at 2 PM MST. The contract is scheduled to begin on January 5, 2026, with potential for four one-year extensions. Vendors must submit a proposal limited to 50 pages and are expected to provide comprehensive analyses of facility energy efficiency, mechanical systems, electrical infrastructure, plumbing, kitchen equipment, technology infrastructure, and site evaluations.

The RFP does not explicitly indicate specific set-aside designations or restrictions for disadvantaged enterprises. An optional add-alternate component allows for inputting updated building capital equipment data into Brightly/Schooldude software. The district emphasizes the need for a funding discussion that highlights multiple potential funding sources and includes a capital renewal plan. While specific budget ranges are not explicitly stated, the proposal allows for pricing that could cover the entire project at once or be spread across three years for different school levels. The comprehensive nature of the master plan suggests a significant investment in understanding and improving the district's facilities infrastructure. Vendors will need to demonstrate extensive expertise in educational facility assessment, technological infrastructure evaluation, and strategic capital planning to be competitive in this procurement opportunity.