Master Order for Campaign Hats

Texas A&M University's Division of Finance and Business Services is soliciting bids under ITB #TAMU-ITB-26-5056 to establish a master order agreement for 900 units of campaign hats for the Texas A&M University Uniform Distribution Center, with bids due July 16, 2026. The contract is extended to other Texas State Agencies classified as Institutions of Higher Education.

The scope requires conservation green, four-dent style campaign hats in Stetson 3X Beaver quality with a three-inch double-thick brim, round crown eyelets, oval side eyelets, and a three-piece black leather swivel chin strap. Size range is 6.5 LO to 8R. No substitutions are permitted. All deliveries must be F.O.B. Destination, Freight Prepaid and Allowed to College Station, Texas, with vendor responsibility for delivery Monday through Friday, 8:00 a.m. to 5:00 p.m. CST, excluding Texas A&M holidays.

The estimated annual expenditure is $85,000. The master order commences September 1, 2026, for an initial one-year term with automatic renewal for successive one-year periods unless either party provides thirty days' notice of non-renewal; the maximum total term does not exceed five years. Unit pricing must remain firm for the agreement duration, with vendors required to quote maximum percentage increases for each renewal period or be subject to zero percent increases. Payment terms are 100% Net 30 upon receipt and acceptance of goods and an uncontested invoice.

Award will be made to one or more vendors based on best value criteria including purchase price, vendor reputation, quality, ability to meet specifications, past relationships, and total long-term cost. Texas A&M reserves the right to reject all bids and terminate the agreement without penalty upon thirty days' notice or due to non-performance. Subcontracting opportunities are not probable.