Master Agreement for Snowmobile Trail Signs

The State of Maine, Office of State Procurement Services, Department of Agriculture, Conservation and Forestry, Bureau of Parks and Lands, ORV Snowmobile Program is requesting quotes for the manufacture and delivery of snowmobile trail signs under RFQ 01A 260609-309, with quotes due July 16, 2026.

The scope includes 49 line items totaling an estimated 53,300 units of snowmobile trail signage: trail identification signs, directional arrows, caution signs, stop signs, connector trail signs (numbered 103–120), and Interconnected Trail System signs (numbered 80–92), along with specialty stickers and markers. All signs must be manufactured from 0.024-gauge aluminum in specified colors (orange, yellow, white, and blue) with reflective or non-reflective surfaces as indicated per line item. Sizes range from 5 inches by 2.25 inches for stickers to 12 inches by 12 inches for larger signs. Design requirements include snowmobile symbols, Maine silhouettes, and lettering specifications detailed in the bid price sheet. All signs must be bundled in groups of 25 with boxed weight not exceeding 50 pounds.

Unit pricing must be FOB Destination and include all costs for materials, manufacturing, proofing if requested, packaging, bundling, boxing, and delivery. Bidders must complete unit prices for all 49 line items and specify delivery days after receipt of order (ARO) in the bid price sheet; submissions missing any unit prices will be deemed non-responsive. The required initial delivery date is October 1, 2026, unless revised. The Total Evaluated Bid Price from the spreadsheet must equal the unit price entered in the Vermont State Systems procurement system as a single LOT entry. Bidders must not alter formulas, add links to other workbooks, or modify the bid price sheet structure.