Master Agreement for On-Call Architectural Services

The Town of Cary, North Carolina, Facilities, Construction, & Field Services Department is soliciting qualifications from licensed architectural firms for an on-call Master Agreement for Architectural Services supporting capital improvement projects, with written questions due November 30, 2026 and proposals due December 18, 2026. Selection is based on firm qualifications: pricing is not a determining factor under the North Carolina Mini-Brooks Act (NCGS 143-64.31), and hourly rates for proposed personnel must be submitted as a separate file. Eligibility is limited to qualified licensed firms.

Scope includes architectural studies and investigations, surveying and mapping, accessibility and building systems assessments, comprehensive planning, cost estimating, program management, conceptual designs, plans and specifications, value engineering, construction bidding and negotiations, construction administration, and preparation of operating and maintenance manuals. Work is authorized through task orders with no guaranteed minimum amount, and individual projects are executed through statements of work. Term and renewal options will be determined at contract execution. Respondents must provide at least three references from similar contracts performed within the past five years, including total amounts invoiced for each project. Required insurance includes Commercial General Liability of $1 million per occurrence and $2 million aggregate, Professional Liability/Errors & Omissions of $1 million per claim, and statutory Workers' Compensation. Proposals are submitted as a single PDF through the North Carolina electronic Vendor Portal.

Proposals are scored on project understanding, approach and schedule (40 percent), team and firm experience and qualifications (50 percent), and firm background (10 percent). An evaluation meeting is anticipated for January 5, 2027, with selection tentatively scheduled for January 15, 2027. The Town may reject any or all proposals, cancel the RFQ, negotiate with selected firms, or make no selection.