Master Agreement for Metal Products

The State of Maine Department of Administrative and Financial Services, Office of State Procurement Services, is issuing a Request for Quotation (RFQ) for a Master Agreement for Metal Products on behalf of the Department of Corrections. This procurement seeks quotations for eight categories of metal products to support the Maine State Prison Industries Program, including aluminum sheets (20 units estimated), commercial quality sheet steel in two sizes (910 and 477 units), cold rolled steel (9 units), and various flat steel and square tube steel items in multiple dimensions with quantities ranging from 20 to 176 units. The primary user will be Maine State Prison located at 807 Cushing Road, Warren, ME 04864, though the Master Agreement will be available to all State of Maine Departments and Agencies upon execution. Bidders must submit quotations exclusively through the State's AdvantageME Vendor Self Service (VSS) system no later than February 3, 2026, at 4:00 p.m. Eastern Standard Time, with questions accepted up to 48 hours prior to closure. All bid prices must be quoted on a Free on Board (FOB) Destination basis, meaning vendors are responsible for all shipping charges and maintain liability for goods until delivery. The initial contract period runs from April 6, 2026, through April 5, 2027, with four optional one-year extension periods available through April 5, 2031. Quoted prices must remain firm for a minimum of one year, with any adjustments requiring 60 days' notice and documented evidence of manufacturer cost increases. Required bid documentation includes the Bid Cover Page and Responsible Bidder Form (Appendix A), Municipality and Political Subdivision Participation Certification (Appendix D), and Master Agreement Vendor Contact and Signer Information (Appendix E), along with specification documentation, equivalency documentation for alternate items, and warranty information. Evaluation follows a best value approach, awarding to the lowest-priced qualified bidder meeting all specifications and requirements, with delivery speed potentially factored into the award decision.

No set-asides or restrictions specific to disadvantaged enterprises or organization types are mentioned in this solicitation. No incumbent vendors or current contractors are identified in the procurement documents. The State reserves the right to request proof of compliance within 48 hours of award and may decline the lowest bidder if that vendor has documented poor performance or a terminated or non-renewed contract within the previous five years. The State anticipates making a single award based on the lowest total dollar amount and reserves the right not to make an award if quotations are deemed unacceptable. No specific budget range or award value is provided in the solicitation materials. All quotations must exclude federal, state, and local taxes, as the State is exempt from such taxes.