Master Agreement for Disposable Kitchen Products

The State of Maine Department of Administrative and Financial Services, Office of State Procurement Services, is seeking quotations for a Master Agreement to supply disposable kitchen products for multiple state departments, including the Department of Corrections, Department of Health and Human Services, Downeast Correctional Facility, and the Department of Agriculture, Conservation, and Forestry. The Request for Quotations (RFQ 03A 25082100000000000044) covers 57 different disposable and food service items such as aluminum foil, plastic bags, paper bags, coffee filters, cups, containers, utensils, gloves, scrub pads, and paper products. The contract will be awarded on a best value basis to the lowest-priced qualified bidder, with an initial contract term from 11/1/2025 to 10/31/2027 and three optional extension periods through 10/31/2030. Quotations are due by 10/14/2025 at 4:00 p.m. local time, with vendors expected to provide detailed pricing, manufacturer information, and part numbers. Delivery is preferred within five business days after receipt of a delivery order, and all products must comply with Maine's environmental standards for disposable food service ware. The state estimates approximately 200 delivery orders per year, though no purchase quantities are guaranteed.

There are no specific set-aside designations or restrictions on the types of organizations that can respond to this solicitation. The state reserves the right to add similar items to the master agreement and may request price reductions after the first twelve months, with any price adjustments requiring documentation of actual cost increases. While no incumbent vendors are mentioned, the bid price sheet indicates significant variability in estimated annual usage across product categories, ranging from 0 to 859 units per product. Pricing must include shipping (FOB - Destination) and remain firm for at least one year of the initial contract period. The comprehensive nature of the bid sheet suggests the state is seeking a single vendor capable of providing a wide range of disposable kitchen and food service products across multiple state agencies. Although no specific budget range is provided, the detailed pricing matrix and estimated annual usage suggest a potentially substantial contract value for the selected vendor.