MassDOT Due Diligence Posting to Accept a Best Value Offer from Port City Air

The Massachusetts Department of Transportation (MassDOT) is seeking annual inspections, maintenance, and repair services for a 1986 MD500E McDonnell Douglas helicopter located in Norwood, Norfolk County. The primary contract is with Port City Air, Inc. dba New Hampshire Helicopters, an FAA-certified (14 CFR Part 145) repair station specializing in turbine and piston aircraft maintenance. The Notice of Intent allows for potential alternative vendors to submit comparable or better offers through the COMMBUYS online platform. Interested vendors must submit their responses electronically by 3 PM on November 4, 2025. The initial contract term is five years, with an option to renew for an additional five years, potentially extending the total contract duration to 10 years. The estimated annual cost for inspections and maintenance is approximately $50,000. MassDOT will review all submitted responses and retains the option to accept the original offer from Port City Air, accept an alternative vendor's proposal, or withdraw the notice entirely.

The procurement opportunity appears to have no specific set-aside designations or restrictions on responding organizations. The Supplier Diversity Program (SDP) is referenced in the standard contract form, which suggests a commitment to working with diverse businesses, though no mandatory percentage is specified in the provided documents. Vendors will need to complete a Prompt Payment Discount Form, which allows for potential discounts on early payments via Electronic Funds Transfer (EFT). The contract will require compliance with state and federal laws, including anti-discrimination statutes and employment regulations. Potential vendors must be capable of providing specialized helicopter maintenance services, with a specific focus on the MD500E model. The total potential contract value could reach $500,000 over the full 10-year period, depending on renewal and actual service requirements. Vendors must be prepared to navigate the COMMBUYS procurement system and meet all technical and compliance requirements outlined in the provided documentation.