MassDOT Due Diligence Posting of Intent to Accept a Best Value Offer for Long Range Roadway Beacons

The Massachusetts Department of Transportation is issuing a Due Diligence Posting of Intent to Accept a Best Value Offer for approximately 1,065 long-range roadway beacons, with responses due by August 5, 2026 and questions due by July 29, 2026. This is a non-competitive procurement; MassDOT has determined that accepting a best value offer represents the optimal choice for the Commonwealth and invites interested vendors to submit documentation demonstrating they can provide a comparable or better offer than the HID Global quotation referenced in the posting.

The scope covers long-range BLE beacon devices with custom WAZE housing and Integrated Access Management specifications for tunnel system traffic equipment replacement and continued operations. The reference quote from HID Global, valid through August 8, 2026, is priced at $37,573.20 total ($35.28 per unit), with NET 30 payment terms; all duties, taxes, freight, insurance, handling, and ancillary costs are the purchaser's responsibility and excluded from the quoted price.

The contract duration is 18 months with no renewal options. The total cost shall not exceed $50,000. Vendors must register in COMMBUYS at no charge and submit all responses online through that platform. Required documentation includes the Prompt Payment Discount Form, Contractor Authorized Signatory Listing, Authorization for Electronic Funds Transfer, W-9, and acceptance of MassDOT Terms and Conditions and Standard Contract Form upon award. All awarded contractors must maintain an active COMMBUYS account throughout the contract period. Technical assistance is available through COMMBUYS support channels Monday through Friday, 8:00 AM to 5:00 PM Eastern time.