HID Due Diligence Notice.pdf

Revised: June 30, 2016

Due Diligence Posting of Notice of Intent to Accept a Best Value Offer

The Massachusetts Department of Transportation (MassDOT) of the Commonwealth of Massachusetts announces its intent to Accept a Best Value Offer pursuant to the Commonwealth’s Due Diligence Posting policy, to enter into a contract with HID Global to provide replacement long range road beacons in order to continue the operations of existing traffic equipment within the tunnel system, pending the results of this Notice of Intent.

Description MassDOT will be purchasing approximately 1,065 long range beacons as outlined in the quote attached to this posting. The total cost of this purchase shall not exceed $50,000. The duration of this contract will be 18 months.

The Department is posting this Notice rather than conducting a full procurement because the Department believes this opportunity represents best value to the Commonwealth and is utilizing this Due Diligence Posting to ensure that the process is open, fair and competitive.

Determination of Other Interested Vendors The intent of this posting is to determine if there are any other interested and qualified vendors. Any such vendors must:

• Submit documentation that they can provide a comparable or better offer.

Response Requirement and Deadline All Interested Vendors and Offerors interested in responding to this Notice, regardless of prior communications with the Department, must submit a Response to this posting containing evidence of their qualification and interest. All required information must be submitted by 5pm on 8/5/2026.

If, after the posting deadline has passed, interest is generated by this Notice, the Department will review all Responses and will determine whether they will: (i) withdraw the notice and not accept the Offeror’s offer (and cancel the Notice of Intent) or (ii) accept the offer from the Offeror or

(iii) accept an offer from another vendor offering a comparable or better value than the Offeror in their Response or (iv) accept the offer from the Offeror and from any other offerors offering similar value in their response.

Interested Vendors and Offerors may submit questions within COMMBUYS until 5pm on July 29, 2026.

Additional Terms Required for Doing Business with the Commonwealth

Names of Standard Forms Instructions Instructions for Vendors Responding to Bids Electronically

Read and agree prior to submitting a Response.

RFR - Required Specifications Read and agree prior to submitting a Response.

MassDOT Terms & Conditions Read and agree prior to submitting a Response.

Prompt Payment Discount Form Complete and submit as an attachment to

Quote, attached in COMMBUYS.

Contractor Authorized Signatory Listing Read and agree. Complete upon Award, if any.

Authorization for Electronic Funds Transfer Complete upon Award, if any.

Request for Taxpayer Identification Number and Certification (W-9)

Complete upon Award, if any.

MassDOT Standard Contract Form and Instructions

Read and agree. Complete upon Award, if any.

Quote Submission Method Online Quote Submission via COMMBUYS is required. All Interested Vendors and Offerors must submit Quotes online using tools available only to Sellers registered in COMMBUYS. COMMBUYS provides Seller registration functionality at no charge. To register, go to www.COMMBUYS.com and click on the “Register” link on the front page. All Interested Vendors and Offerors who are awarded a contract resulting from this Notice, if any, will be required to maintain an active account during the duration of the Contract, by reviewing their registration information regularly and maintaining its accuracy.

COMMBUYS Quote Submission Training and Instructions The following resources are provided to assist Interested Vendors and Offerors in submitting Quotes:

• An online job aid on How to Create a Quote;

• Webcast video on How to Locate and Respond to Bid Solicitations;

• Using the Q&A Tab within a COMMBUYS Bid

• Instructor-led trainings (ILT) and live webinar sessions on “How to Locate and

Respond to Bids” may also be available. Check the OSD Vendor Training schedule for Sellers/Business Entities for available locations, dates and times. Note that space is limited and pre-registration for training is required to attend. Follow instructions on the course schedule to register.

COMMBUYS Support https://www.mass.gov/doc/instructions-for-vendors-responding-to-bids/download?_ga=2.198604650.49168113.1757341251-1895896813.1725987281&_gl=1*o8518o*_ga*MTg5NTg5NjgxMy4xNzI1OTg3Mjgx*_ga_MCLPEGW7WM*czE3NTc2OTc4MzIkbzE1OCRnMSR0MTc1NzY5NzkxOSRqNjAkbDAkaDA.

https://www.mass.gov/doc/instructions-for-vendors-responding-to-bids/download?_ga=2.198604650.49168113.1757341251-1895896813.1725987281&_gl=1*o8518o*_ga*MTg5NTg5NjgxMy4xNzI1OTg3Mjgx*_ga_MCLPEGW7WM*czE3NTc2OTc4MzIkbzE1OCRnMSR0MTc1NzY5NzkxOSRqNjAkbDAkaDA.

https://www.mass.gov/doc/rfr-required-specifications-for-commodities-and-services/download?_ga=2.173965286.49168113.1757341251-1895896813.1725987281&_gl=1*180cc64*_ga*MTg5NTg5NjgxMy4xNzI1OTg3Mjgx*_ga_MCLPEGW7WM*czE3NTc2OTc4MzIkbzE1OCRnMCR0MTc1NzY5NzgzNSRqNTckbDAkaDA.

http://www.commbuys.com/ https://www.mass.gov/doc/how-to-create-a-quote-in-commbuys/download https://youtube.com/playlist?list=PLQxGuebEB7jHIAz8e3NVVCT__lGLkJiSF&feature=shared https://www.mass.gov/doc/using-the-qa-tab-within-a-commbuys-bid/download https://attendee.gototraining.com/957t1/catalog/5152599978190574336?tz=America/New_York

Technical assistance is available during the procurement process. Every effort is made to respond to inquiries within one business day.

• Website: Go to www.mass.gov/osd/commbuys and select the COMMBUYS Resource Center link offered under Key Resources.

• Email: Send inquiries to the COMMBUYS Helpdesk at OSDHelpDesk@mass.gov

• Telephone: Call the COMMBUYS Help Desk at 1-888-MA-STATE (1-888-627-8283).

The Help Desk is staffed from 8:00 AM to 5:00 PM Monday through Friday Eastern Standard or Daylight time, as applicable, except on federal and state holidays.

Interested Vendors and Offerors are advised that COMMBUYS will be unavailable during regularly scheduled maintenance hours of which all users will be notified.

http://www.mass.gov/osd/commbuys mailto:OSDHelpDesk@mass.gov?Subject=COMMBUYS%20Question