Massachusetts Trial Court - Snow and ice management services

The Massachusetts Trial Court, Office of Court Management, Facilities Management & Capital Planning is requesting proposals for statewide snow and ice management services at Trial Court facilities organized into 22 geographic service clusters across five regions, with proposals due October 14, 2026 at 12:00 PM. This is a re-bid.

Proposers may bid on one or more clusters, with each cluster constituting a separate bid and potential award unit. The anticipated contract start date is November 1, 2026, with an initial term of 32 months through June 30, 2029, followed by two optional one-year renewal periods exercisable solely at the Trial Court's discretion. Services include pretreatment, plowing, deicing, shoveling, snow relocation, and hauling at multiple courthouse and administrative facilities statewide.

Contractors must demonstrate at least three years of relevant snow and ice management experience, adequate staffing and equipment capacity for simultaneous statewide events, and maintain specified insurance coverage including Commercial General Liability of $1,000,000 per occurrence, Automobile Liability of $1,000,000 combined single limit, and Umbrella/Excess Liability of $2,000,000 per occurrence. Awards will be made to the lowest responsive and responsible bidder for each cluster based on an Evaluated Storm Cost formula applying standardized quantities uniformly across all bidders.

Pricing is based on hourly rates for specific equipment types with operators included, plus separate hourly pretreatment and parking-lot treatment rates, per-yard rates for sand and salt materials, and minimum authorized trip charges, all submitted by cluster. All equipment time is billable only while actively performing authorized work at assigned facilities, with detailed documentation and event reporting required within 24 to 48 hours of completion. Proposers must complete a comprehensive response package including proposer information, cluster selection, experience and qualifications, technical approach, staffing and equipment details, subcontractor identification, and three comparable references. The Trial Court reserves the right to make no award for any cluster, award clusters separately or to multiple contractors, and may evaluate whether to conduct a comparison of contracted versus in-house snow removal costs.