Mason State Nursery - (2) Tractors Rental/Lease

The Illinois Department of Natural Resources is soliciting bids for a six-month rental/lease of two diesel-powered agricultural tractors for the Mason State Nursery, with a due date of April 17, 2026. The procurement covers the rental period from May 2026 through November 2026, with usage limited to 100 hours per tractor during the lease term. Each tractor must be a new diesel engine unit rated between 60 and 70 horsepower, equipped with a synchronized 4-speed transmission with hydraulic shuttle, front-wheel drive, power steering, ROPS, a 3-point hitch with telescoping components, independent 540 PTO with electro-hydraulic clutch and brake, and a drawbar with agricultural-type tires. Bidders must be certified dealers of the manufacturer with established service and parts departments capable of supporting the equipment, and all units must be delivered completely assembled and operational with standard equipment, parts, tools, and accessories included in a single combined bid price that encompasses the entire six-month rental period, including shipping, handling, and setup. The procurement is federally funded through the Forest Stewardship Program Federal Assistance Program (CFDA #10.678) administered by the U.S. Fish and Wildlife Service under the BIL Revegetation initiative (Project #23-DG-011094300-090), requiring compliance with extensive federal requirements including 2 CFR Part 200 cost principles, debarment and suspension certifications, and Davis-Bacon Act compliance for applicable contracts.

The contract is subject to the State of Illinois Standard Terms and Conditions, which impose mandatory requirements including a $15 minority contractor initiative fee for contracts valued at $1,000 or more, insurance coverage requirements of $1,000,000 general commercial liability per occurrence and $2,000,000 annual aggregate, and compliance with prevailing wage requirements for applicable service categories. No specific incumbent vendors or current contractors are identified in the solicitation materials. The contract may be terminated by either party prior to project commencement with thirty days' written notice or by the Department for cause, convenience, or breach, and the contractor must maintain financial records for a minimum of three years following project completion. Contractors must comply with federal requirements including the Build America Buy America Act provisions for infrastructure projects and domestic preference provisions for procurements, and must disclose all subcontractors on a Subcontractor Disclosure Form prior to work commencing. The specific award value or budget range is not explicitly stated in the available procurement documents, though funding is contingent upon the availability of federal Forest Stewardship Program funds provided through the award authorization.