Marketing Promotional Items

The Western Regional Off-Track Betting Corporation (WROTB), a public benefit corporation operating seventeen gaming and wagering facilities across New York counties including Genesee County, is requesting sealed bids for promotional and giveaway items across twelve monthly campaigns (February 2027 through January 2028, excluding October), with bids due September 30, 2026 at 10:00 a.m. EST at WROTB's Batavia office. Three business enterprises — Comp. Trading, Mark-It Smart Power Promotions, and AJR Equities — have been awarded identical or substantially similar contracts within the past five years.

Each promotional campaign requires 800 units per item type across themed product categories including cookware sets, luggage, branded merchandise, self-care items, outdoor and camping equipment, appliances, bakeware, bedding, and specialty items. All pricing must be submitted per-item basis and include materials, packaging, and FOB delivery; WROTB is exempt from state and local sales taxes and vendors must exclude such taxes from bids. Deliveries are required fourteen days prior to each promotion date.

The contract term is thirty calendar days commencing upon receipt of the Notice to Proceed, with award made to the lowest responsive responsible bidder per item. WROTB reserves the right to cancel the entire promotional items procurement if notice is given prior to December 1, 2026.

Bidders must furnish certificates of insurance including commercial general liability of $2 million, automobile liability of $1 million, and workers' compensation coverage at statutory New York rates. Proposals must include non-collusion certifications, references from at least three similar projects, State Finance Law affirmations, and compliance certifications. Bidders cannot have been suspended, debarred, or declared ineligible from state or federal contracting within the past five years, nor can they have served as officers, board members, or employees of WROTB within the past three years. Questions are due to Procurement Officer Megan M. Glor by September 18, 2026 at 4:30 p.m. Payment will be made within thirty days of invoice receipt.